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Location
Sydney - 10 Carrington Street, Level 19Our Company
At Brookfield Properties, the foundation of our success is firmly rooted in our people.
Our company is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving to meet the needs of our communities and stakeholders. To meet this goal, we hire visionary, entrepreneurial talent who help us innovate and enhance our business. We build collaborative teams who value integrity, creativity and diversity.
Our teams operate an iconic portfolio of irreplaceable properties within the world’s most dynamic markets. As one of the largest real estate services companies, we provide management and development expertise exclusively for properties owned by Brookfield Asset Management.
Job Description
We are seeking an enthusiastic Paralegal to join our Sydney based team on a full time, permanent basis. This person will play an important role in providing paralegal and administrative support for our Legal team and facilitating the provision of legal services to the business.
Reporting to the Executive Vice President, Legal Counsel, you’ll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, composed, and self-starting Paralegal who wants to build on their previous experience within a collaborative and supportive organisation.
What will you be responsible for?
- Manage and oversee document execution and filing processes, including obtaining mortgagee consents
- Assist with managing and updating precedent documentation
- Monitor and manage BPA Legal Notices inbox
- Manage PPSR registrations
- Maintaining databases and key document summaries
- Assist with managing engagement of external legal service providers and processing of legal invoices
- Assist team with tracking budgets and processing of monthly expenses
- Assist with updating policies and procedures
- Work with BPA Legal and Risk to implement processes
- Assist in maintaining records and auditing of professional certifications, including team practising certificates and real estate licences
- Assist with due diligence and obtaining property and company related searches using online databases and tools
- Liaising with BPG Legal and BAM Treasury teams to ensure up to date information on assets, co-owners, lenders and mortgagee consent requirements
- Provide administrative and secretarial support to Executive Vice President | Legal Counsel and the BPA Legal team
- Organise travel, itineraries and associated bookings for BPA Legal
- Organise meetings, workshops, conferences and events
- Maintain any subscriptions for products and services utilized by BPA Legal
- Maintain and update Legal Intranet page
- Assist and work with other Executive Assistants and support functions across BPA and BPG Legal where needed
- Fostering positive and strategic relationships with internal and external stakeholders
- Completing work in a timely and accurate manner
- Develop understanding of the business and its culture
- Maintain strict confidentiality in relation to matters
What experience and qualifications will you possess?
- Paralegal and/or administrative support experience in real estate is advantageous but not essential
- Students studying law with a keen interest in real estate will also be considered
What skills and qualities do you have?
- Possess a pro-active, positive and flexible approach with a willingness to learn and show creativity and initiative
- Strong communication skills, with the ability to communicate professionally, clearly and effectively with all levels of management
- Strong time management skills with ability to prioritise tasks
- Ability to work autonomously and as part of a team in a high-performance, fast-paced environment, able to balance urgency and accuracy
- Intermediate to advanced skills in Microsoft Office (notably Outlook, Word, Excel, PowerPoint)
Why work for us?
We develop, operate, and manage more than 900 properties and 330 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.
Brookfield Properties is an equal opportunities employer and a values-driven organisation.
We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront.
We believe that performance is synonymous with advancement. That’s why we reward top-tier work by promoting from within.
Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow … and build their career with us.
What is on offer?
- Competitive salary, performance bonuses and benefits which are benchmarked annually
- Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.
- As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending a gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.
- Free employee assistance program (EAP) available to all employees and their family members.
- We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and a Professional Development Program which supports them to achieve their potential.
- Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.
- As part of Brookfield Properties ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.
- To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback.
