Administration Assistant and Reception

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Lead Facilities Administrator is responsible for managing complex general maintenance and repairs within the organization.
This role ensures that all maintenance and repairs requests received within the organization are carried out in line with the service level agreement.
This role is required to work on activities of a critical or at time confidential nature. This role acts as an informal team lead of junior resources within the team.

What you'll be doing

Receptionist and Administration Assistant

NTT DATA is a leading global IT solutions and services organization that brings together people, data and things to create a better and more sustainable future.

In today’s ‘iNTTerconnected’ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world’s most significant technological, business and societal challenges.

With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.

Want to be a part of our team?

NTT DATA is looking for an eager, enthusiastic and high energy person to be our Administration Assistant and Receptionist for the NTT DATA Sydney CBD office. This role is a full time and permanent position. This is a 100% onsite role.

The Administration Assistant and Receptionist is the first point of contact for our clients; vendors & staff and you will be the face and voice of NTT DATA working in a professional & energetic team providing exceptional internal and external customer service.

Working at NTT

Your responsibilities would include:

• Answer and screen telephone calls, addressing and resolving queries, or escalating complex issues to the appropriate individual.
• Meet, greet and build rapport with managers, staff, customers, clients and vendors.
• Maintain, organise and ensure that the front desk and front of the house is presented to a high standard.
• Manage hospitality requirements, cleanliness and set-up for all meeting rooms, breakout and kitchen areas.
• Manage all processes and facilities to maintain a professional and pleasant office environment for employees and clients.
• Manage meeting room bookings.
• Maintain office supply inventory and other additional supplies as needed.
• Assist the mail room with mail and courier deliveries received and outgoing daily.
• Process incoming and outgoing mail, by sorting and distributing to the relevant individuals.
• Provide administrative and secretarial support function with limited or no guidance.
• Manage hard copy and electronic files and records and maintain an adequate filing system.
• Prepare, complete, and distribute the relevant management reports.
• Prepare and create presentations, spreadsheets and databases as required.
• Submit and prepare expense claims under.

What will make you a good fit for the role?

• Strong service orientation – proactively supporting the team with their administrative requirements, and being a trusted point of contact with accurate and up-to-date information
• Professional presentation with the ability to communicate and interact effectively with clients, vendors and staff at all times
• Excellent multi-tasking, prioritising, organisational and attention to detail skills
• A 'can do' attitude, works well in a team and happy to take on ad hoc tasks as required

Required Experience

• Intermediate skills in MS Office including Microsoft Outlook calendar
• Demonstrable working experience in a related environment.

Employee benefits

NTT DATA is a Global and Australian Top Employer and holds Family Friendly Workplace accreditation. We believe in bringing out the best in you by providing an environment and flexibility that enables you to thrive at work and at home.

As part of the NTT DATA family, here is a small sample of the benefits you will enjoy:

• Flexible and hybrid working

• Leave options that allow you to contribute to your community, study, or just take time to recharge.

• A parental leave policy that supports parents and carers.

• Income protection insurance

• A comprehensive wellbeing program and associated benefits

Everyone is welcome here

For us, diversity is a strength that is nurtured through an inclusive and fair environment. We’re committed to building a diverse workforce, including all and providing everyone with equal opportunities to thrive in their careers.

Workplace type:

On-site Working

About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.