Administration Support

Are you looking to expand your horizons and help deliver iconic infrastructure projects? Take the challenge, join us on the journey! 

We value an inclusive and diverse work environment and are working together to build a culture that embraces each other’s unique strengths and experiences. 

Our people are important to us and you will play a key role in contributing to the success of our business. We believe in empowering our employees, nurturing development within a culture of trust. We are looking for someone that is willing to step up and build upon opportunities. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success. 

The Opportunity 

Reporting to the Sydney Office Manager, you will be responsible for general administrative duties and providing administrative assistance to a dedicated program of works. This includes supporting engineers and project management staff in the delivery and preparation of documentation, reports, and plans. Day-to-day tasks can include; formatting, invoice creation and other financial administrative tasks, meeting preparation, facilitating training and onboarding requirements, organise travel, along with other adhoc tasks as required, dependent on project scope and stage  You will also be responsible for the management of project-specific administrative processes.  

Generally, you will work independently with minimal guidance, but the key to success of this role will be to contribute to collaborative culture of the administration and project teams, developing relationships with key team members. You will be joining a collaborative team of energic and hard working individuals who value team work and inclusivity. As a part of the team, you will share some of the reception duties, covering the front area when members of the team are on leave or during breaks as well as supporting projects across the business, when required. 

We can offer you flexible and family friendly working arrangements including flexibility with hours as well as your work location. You will receive ongoing professional development and the opportunity to work with technically eminent professionals.  Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks. 

Who you are 

You have experience supporting administrative requirements and projects in a consultancy environment. You have proven to work autonomously and efficiently in your past roles supporting project delivery to a high standard.  

In a fast-paced environment, you are adaptable to ever changing requirements and objectives. You can handle the pressure of negotiating deadlines and prioritizing workload.  

You have demonstrated that you can build relationships with a variety of people from different professional backgrounds and disciplines. This gives you the ability to communicate effectively, both in person and via written communication. You are a team player; KBR is a team of Teams, so you are excited about contributing our success.  

You will have the following skills and experience: 

• Demonstrated experience (5 years or more) providing high level support to major projects, preferably in the fields of infrastructure and construction. 

• Proven understanding of how a project administration team, and project and program operates 

• Extensive experience utilizing Microsoft office package, particularly advanced skill with Microsoft Word. SAP and Concur would be a benefit 

• Strong time management, organizational, numerical, and statistical skills 

Who we are  

KBR’s Infrastructure Services Australia business works with customers across the nation to deliver projects that create a better, more sustainable and technology-enabled future for all Australians. Through trusted partnerships with our customers, our best and brightest deliver innovative solutions across the transport, water and environment, buildings, defence infrastructure and program management and construction consultancy markets.  

We are a team of over 800 flexible, adaptable and highly skilled people who provide a wide range of professional consulting services to the private and public sector. Our high-performing teams are digitally connected and geographically diversified to match the changing characteristics of our principal markets and have the expertise to serve our clients’ requirements through the full project lifecycle.  

We are committed to social and environmental sustainability and delivering projects with a digital mindset that drives innovation within our business, for our customers and stakeholders.