Administrative Assistant (Temporary)

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At La Caisse:

• We value your unique contribution to a world-class team.

• We give you work that allows you to flourish and excel.

• We offer opportunities to learn from experts who generously share their knowledge.

• We are fully invested so that you can fulfil our mission every day.
   

Over the years, we have built a strong culture based on four pillars: ambition to push ourselves further, accountability to bring our convictions to life, openness to grow through creative ideas, and collaboration to drive us toward the best outcomes.

Reporting to the Operations Director, Asia Pacific based in Singapore and working closely with our Sydney Office Manager, this role (fixed contract from October to April) supports office operations and administrative services in our Sydney office.

What Will You Do  

• Provide day-to-day administrative support (e.g. reception management, travel booking, calendar management)
• Manage and coordinate with Montréal HQ on administrative requests
• Work with office manager on purchase orders, invoice processing and payments related tasks
• Assist with onboarding logistics and office supply management
• Manage mail, courier services and office supplies
• Serve as a backup for office safety and security protocols
• Ensure timely submission of travel expenses via Concur
• Carry out meeting room checks daily, ensuring they are always kept tidy and neat. Ensure any issues are dealt with in a prompt and efficient manner.

Who You Are

You stand out by your:

• Exemplary attention to detail and ability to work effectively under pressure
• Proactiveness, self-motivation, responsiveness and results-oriented spirit
• Ability to resolve problems in a fundamentally sound manner
• Strong inter-personal and collaboration skills
• Flexibility and being a team player

What You Bring

• Graduate degree in a relevant discipline (administration, office management)
• 3 - 5 years of experience in similar roles, ideally in a global environment
• Excellent command of written and spoken English.  Knowledge of French an asset
• Strong organizational, communication and time management skills
• Possess high degree of discretion, diplomacy and tact in discharging duties
• Meticulous and goal-driven
• Proficiency in digital technology (Microsoft Office: Sharepoint, One Note, Word, Excel, Outlook, PowerPoint and Teams)

Feeling that my role is important. Having fun every day. Growing in step with my ambitions. Earning compensation that reflects my contribution. That’s the professional experience La Caisse offers!

We carefully review each application and directly contact those selected for an interview.

La Caisse offers equal employment opportunities to everyone. Women, visible/ethnic minorities, Indigenous people and individuals with disabilities are all encouraged to apply. La Caisse is also committed to promoting equity, diversity and inclusion as key values and sees them as a source of enrichment and pride for all its employees.* Please let us know if you require adopted measures for the recruiting process.

*Studies show that women and individuals from groups that are traditionally underrepresented are more likely to apply only when they meet all requirements. If you’re interested in this job but you don’t meet all the criteria, apply anyway!