About the Company:
TMGM stands at the forefront of online trading and investment services, proudly serving as Chelsea FC's Official Regional Online Forex and Trading Partner in Asia Pacific. With a global presence and offices spanning three continents, TMGM has earned its reputation as a trusted CFD trading provider. We embody excellence through a commitment to regulatory compliance, technological innovation, and unparalleled customer service.
At TMGM, our vision goes beyond providing a platform for trading; we aspire to empower our clients with the best trading conditions. We leverage industry-leading and cutting-edge innovative platforms to ensure that your trading experience is nothing short of exceptional. Our relentless commitment to research and development continually pushes the boundaries of liquidity and usability, giving you the tools you need to thrive in an ever-evolving financial landscape.
About the Role:
We are looking for a highly organised, detail-oriented, and proactive Executive Assistant to support our Chief Technology Officer. This role is primarily focused on executive support, coordination, reporting, document preparation, and meeting management.
As the CTO works across a broad leadership remit, the successful candidate will need to be quick to understand context, confident in managing multiple priorities, and able to keep information, actions, and stakeholders well coordinated. This is not a deeply technical role. However, candidates with an interest in technology, Tech, or AI tools will be viewed favourably.
This is an excellent opportunity for a capable EA who enjoys working in a fast-moving environment, supporting senior leadership, and learning how modern businesses operate.
Key Responsibilities:- Manage the CTO’s calendar, scheduling, meeting arrangements, and day-to-day coordination requirements.
- Prepare agendas, meeting materials, minutes, and follow-up action logs.
- Coordinate stakeholders across teams to ensure matters are progressed and deadlines are clearly tracked.
- Prepare, format, and finalise reports, presentations, summaries, and management-ready documents.
- Turn rough notes or verbal direction into clear, polished, and well-structured written materials.
- Maintain trackers, status updates, and document records with strong accuracy and attention to detail.
- Support executive communication, routine correspondence, and internal coordination tasks.
- Assist with organising information, identifying gaps, and ensuring follow-up items are closed out appropriately.
- Provide general executive support with professionalism, discretion, and a strong sense of ownership.
- Use modern productivity tools effectively; interest in Tech or AI tools that improve work quality will be an advantage.
Requirements
- Previous experience in an Executive Assistant, Executive Coordinator, Team Assistant, Business Support, or similar position supporting senior stakeholders.
- Excellent attention to detail, accuracy, and organisational discipline.
- Strong ability to understand information quickly and connect different pieces of context effectively.
- Strong written and verbal communication skills.
- Ability to produce polished documents, meeting materials, summaries, and reports.
- High level of discretion, maturity, and professionalism.
- Strong time management, prioritisation, and follow-through.
- Comfort working in a fast-paced environment with shifting priorities.
- A calm, responsive, and solutions-focused working style.
- Proficiency in Microsoft Office, Google Workspace, and general business tools.
- Interest in technology, Tech, or AI tools is preferred, though prior deep technical knowledge is not required.
BenefitsWhy Join Us
- Competitive salary with performance-based incentives
- Clear career growth and development opportunities within a global organisation
- Collaborative and inclusive work environment with exposure to cross-regional operations
- Health and wellness benefits
- Flexible working arrangements
- Direct mentoring and close support from the CTO
- Exposure to executive-level coordination and strategic business operations
- Opportunity to develop strong skills in document drafting, reporting, communication, and stakeholder management
- Broad exposure across technology, product, and operations, including AI-enabled ways of working
- Structured career pathway for progression into executive office or broader business support roles over time
TMGM Sydney, New South Wales, AUS Office
Sydney, New South Wales, Australia
