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Cryoport

Customer Study Set-Up Representative

Sorry, this job was removed at 03:16 p.m. (AEST) on Thursday, May 08, 2025
Remote
7 Locations
Remote
7 Locations

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Cryoport, Inc. is redefining temperature controlled supply chain support for the life sciences industry by continually broadening its platform of solutions, serving the biopharma, reproductive medicine and animal health markets.

JOB TITLE:  Customer Study Set-Up Representative 

Overall Mission:

The Customer Study Set-Up Representative is responsible to ensure that all received studies are accepted, checked, and confirmed within the agreed lead time.

Main Contribution:

1. Booking/Order Management in the CRYOPDP System

  • Upload all received studies into the CRYOPDP System (such as UnITy), ensuring all relevant shipment details are accurately captured.
  • Ensure inclusion of special instructions for shipments (e.g., temperature requirements, LCT, LPT & TAT Hours) and communicate these to Local Service Providers (LSPs) to prevent errors or delays.

2. Communication with Local Service Providers (LSPs)

  • Send Study Letters and Starter Packs to LSPs to ensure all logistics instructions are clear and aligned.
  • Follow up with LSPs to contact the site for collection requests and shipment instructions, and send the Starter Pack.

3. Record Maintenance and Reporting

  • Responsible for managing the internal database for counter checking vs CRYOPDP System

4. Customer Support and Issue Resolution

  • Ensure Study Letters to be provided to the Client once all details are confirmed.
  • Provide exceptional customer support by communicating effectively with clients and resolving problems or issues as they arise.
  • Act as a problem solver to ensure clients are kept informed and satisfied with the status of their shipments.

5. Escalation of Issues

  • Escalate issues to the Study Set-Up Manager, ensuring that the appropriate team is notified promptly to handle urgent matters.
  • The escalation process ensures that client issues are addressed in a timely manner and that there is transparency within the team regarding potential challenges or delays.

6. Backup for Operations Support Supervisor

  • Serve as the backup for the Study Set-Up Manager during vacation or leave, ensuring continuity of operations in their absence.
  • This involves taking over supervisory responsibilities, maintaining workflow, and supporting the team during periods of absence.

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