At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic and diversified firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.
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We are looking for an Executive Assistant to join the team in Sydney, Australia. This role has the primary responsibility to provide a full range of business support and administrative services to the Managing Director of Australia & New Zealand/Head of Institutional Business, APAC (ex-Japan).
What are the ongoing responsibilities of this position?
- Effective diary management to Managing Director
- Assist team with arranging complex internal and external client and stakeholder meetings
- Coordinate local and global videoconferencing / teleconferencing requests including room bookings, catering, and set up
- Serve as a liaison between the Managing Director, their leadership team and all relevant stakeholders
- Manage and reconcile monthly corporate card expenses and invoices
- All travel arrangements (domestic and global) including itineraries and visa application
- Assist and arrange complex global international visitor’s itineraries and logistical arrangements
- Prepare weekly / fortnightly team meeting agendas and logistics including minutes and actions when required
- Assist with the preparation of presentations and client briefing notes ensuring all documentation is completed to a high standard
- Effectively communicate with external clients and business partners in an efficient and professional manner
- Provide support to Event’s team on internal / external client functions
- Monitor and submit all general office maintenance requests when required
- Act as main point of contact for the office to the team, clients, and internal / external stakeholders
What qualifications, skills and experience would help someone to be successful?
- Minimum 10 years of prior experience in an Executive Assistant role
- Knowledge of CRM system is an added advantage
- Advanced knowledge in Microsoft Office Suite
- A good understanding of the financial services industry
- Exceptional written and verbal communication skills
- Confident in communicating with clients and business partners of varying seniority
- Well presented, able to demonstrate initiative and clear decision making
- Detail focused with strong organisational and time management skills
- Able to commit at least 4 days per week in office
#LI-APAC
#MID_SENIOR_LEVEL
Our culture is shaped by our diverse global workforce and strongly held core values. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.
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By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered.
Learn more about the wide range of benefits we offer at Franklin Templeton
Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and existing employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.
Franklin Templeton is committed to fostering a diverse and inclusive environment. If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to [email protected]. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.
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