Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Ready to explore a career path? Start your journey.
What You’ll do on a Typical Day
- Manage key logistic aspects of the VP’s offices, including calendar management, domestic and international travel plans, timely and thorough expense management, and miscellaneous activities in support of the APAC VP’s team
- Manage all level of administrative duties and anticipate the needs of the APAC VP
- Extensive diary management:
- Set up meetings for the VP APAC
- Coordinate meeting logistics – scheduling sessions, booking rooms, inviting attendees (internal and external) and booking virtual-technology tools, attend the meetings and coordinate the logistics etc
- Prepare, review, and submit expense claims in accordance with company policy
- Travel management – book flights, hotels, and transfer management – in accordance with company policy
- Manage professional scheduling for the VP APAC, including agendas, mail, email, calls, travel arrangements, support client management, sales team, and other direct reports requirements, and other company logistics
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
- Prepare and edit presentations and other materials. Create non strategic documents as requested
- Work closely with stakeholders to arrange team meetings and business reviews
- Liaise with other areas of the business for any regular company operational meetings where VP input is required
- Liaise frequently with Executive Leadership Team and global VPs and their EAs as required
- Read and analyse inbound requests, communications, agendas, and memos and determine significance - route to appropriate team or leader in a timely and efficient manner
- Facilitate new vendor set up process when required
- Process purchase orders and invoices as required
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organize team communications and plan events, both internally and offsite, AU engagement activities, customer events, marketing events as requested.
- Be present in the office as requested by the VP based on their calendar requirements
What We’re looking for
- 5+ years’ experience as an executive assistant
- Strong time-management/organisational skills and the ability to balance competing priorities
- Outstanding interpersonal and communication skills (both written and verbal)
- Exceptional Word, Excel, and PowerPoint skills
- Proven collaboration skills with the ability to establish and maintain strong working relationships with key stakeholders
- High energy, detail oriented, pro-active, and able to work well under pressure
- Demonstrated ability to multitask efficiently, solve problems and manage tight deadlines
- Handle changing priorities with minimal supervision in a dynamic and fast-paced environment
- Highly organized with good follow-up skills
- Ability to remain composed under pressure and be able to priorities based on business impact
- Flexible to support APAC/global timings
- Tact, discretion, and impartiality where circumstances require
- A high level of personal integrity and reliability
- A positive attitude with a focus on continual improvement
- Independent and self-driven
- High degree of emotional intelligence
- Superior attention to detail
Location
Australia
The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT.
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Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.
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Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
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Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
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We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
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Wellbeing resources to support mental and emotional health for you and your immediate family.
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And much more!
All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.
Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement.
What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!
