The Executive Assistant will manage schedules, coordinate meetings, organize travel, maintain records, and support communication between executives and colleagues.
Job Description
Role Overview:
The successful candidate will be a self-starter who has demonstrated the ability to function independently in a
fast-paced, dynamic and demanding environment. This person will be intellectually curious, intuitive, detail
oriented, resourceful, trustworthy and have the highest ethical standards. In addition, the individual will be
effective addressing a number of internal and external audiences in a professional manner. This person will
add value by working on a number of simultaneous projects with minimal supervision and exemplary follow-through.
Location:
New York, New York
Responsibilities:
• Maintain calendar and handle scheduling of all meetings and appointments
• Answer phones and retrieve voicemails daily
• Responsible for managing all business correspondence
• Project management throughout the department
• Manage business contacts by updating/adding to contact database
• Organize and arrange both onsite and offsite meetings and other event planning duties
• Arrange travel needs through internal travel department and create complete travel itineraries for all trips
• Manage, organize and maintain accurate files
• Act as liaison between Executive and business colleagues
• Perform other duties as assigned
Qualifications:
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Proactiveness and awareness on how and when to move things forward
• Requires some flexibility with work schedule
• Adaptable, flexible to changes and the ability to work in a fast-paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
In accordance with applicable law, the base salary range for this role is $90,000 to $150,000.
In addition, the employee who fills this role will be eligible to participate in a discretionary incentive compensation program, as well as a wide array of benefit programs, such as medical and life insurance, retirement and tax-free savings plans, and access to other healthcare programs.
About Citadel Securities
Citadel Securities is a technology-driven, next-generation global market maker. We provide institutional and retail investors with world-class liquidity, competitive pricing and seamless front-to-back execution in a broad array of financial products. Our teams of engineers, traders and researchers harness leading-edge quantitative research and the accelerating power of compute, machine learning and AI to power our analytics and tackle the market's and our clients' most critical challenges. Together, we are forging the future of capital markets. For more information, visit citadelsecurities.com .
Role Overview:
The successful candidate will be a self-starter who has demonstrated the ability to function independently in a
fast-paced, dynamic and demanding environment. This person will be intellectually curious, intuitive, detail
oriented, resourceful, trustworthy and have the highest ethical standards. In addition, the individual will be
effective addressing a number of internal and external audiences in a professional manner. This person will
add value by working on a number of simultaneous projects with minimal supervision and exemplary follow-through.
Location:
New York, New York
Responsibilities:
• Maintain calendar and handle scheduling of all meetings and appointments
• Answer phones and retrieve voicemails daily
• Responsible for managing all business correspondence
• Project management throughout the department
• Manage business contacts by updating/adding to contact database
• Organize and arrange both onsite and offsite meetings and other event planning duties
• Arrange travel needs through internal travel department and create complete travel itineraries for all trips
• Manage, organize and maintain accurate files
• Act as liaison between Executive and business colleagues
• Perform other duties as assigned
Qualifications:
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Proactiveness and awareness on how and when to move things forward
• Requires some flexibility with work schedule
• Adaptable, flexible to changes and the ability to work in a fast-paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
In accordance with applicable law, the base salary range for this role is $90,000 to $150,000.
In addition, the employee who fills this role will be eligible to participate in a discretionary incentive compensation program, as well as a wide array of benefit programs, such as medical and life insurance, retirement and tax-free savings plans, and access to other healthcare programs.
About Citadel Securities
Citadel Securities is a technology-driven, next-generation global market maker. We provide institutional and retail investors with world-class liquidity, competitive pricing and seamless front-to-back execution in a broad array of financial products. Our teams of engineers, traders and researchers harness leading-edge quantitative research and the accelerating power of compute, machine learning and AI to power our analytics and tackle the market's and our clients' most critical challenges. Together, we are forging the future of capital markets. For more information, visit citadelsecurities.com .
Top Skills
Excel
Windows
PowerPoint
Citadel Securities Sydney, New South Wales, AUS Office
60 Martin Place, Sydney, New South Wales, Australia, 2000
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