We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our Chief Operating Officer (based in Melbourne) and our HR Director (based in Sydney). You will act as a primary interface for local and global leadership teams while ensuring the smooth execution of administrative and support initiatives for these two Leadership Team members.
What You’ll Do
Executive Support: Manage complex diaries and end-to-end travel itineraries, including international bookings and rapid amendments.
Financial & Team Admin: Administer monthly expenses, purchase orders, and other related administrative requirements.
Global Coordination: Act as the primary interface with local and global EA networks to align schedules and project requirements.
Site Activity Support: Coordinate site events, provide logistical support for engagement activities, and volunteering initiatives for the offices.
HR Logistics: Support HR-led events on-site and manage logistics for Global HR projects and calendar events.
Operational Communications: Format and organize professional slide decks for Executive presentations.
Recognition Programs: Administer the Quarterly Customer First and Monthly Value awards, collating nominations and announcing winners.
Visitor Management: Manage itineraries and logistics for domestic and international visitors as required.
Onboarding Support: Provide administrative support for site-specific new starter communications and introductory emails.
Team Collaboration: Provide occasional administrative cover for other members of the EA team during periods of annual leave.
What Experience You Need
5+ years of experience in an Executive Assistant or Senior Administrative role supporting C-Suite or Senior Leadership.
Proven proficiency in managing complex, multi-time zone calendars and high-volume travel logistics.
Advanced technical skills in professional document formatting and slide deck creation (G-Suite or Microsoft PowerPoint).
Demonstrated experience in end-to-end event coordination, ranging from small team meetings to site-wide engagement events.
Experience with corporate systems for expense management and procurement (e.g., Workday, Concur, or SAP).
Previous experience working within a global, matrixed organization requiring coordination across different regions.
What Could Set You Apart
Previous experience supporting both Operations and HR functions simultaneously.
Strong interest or experience in driving corporate culture through volunteering and engagement initiatives.
Advanced skills in internal communications or professional formatting for executive-level presentations.
A proactive approach to process improvement for site-based administrative functions.
What's In It For You?
At Equifax, we are on a mission to ensure that you have the support, resources and opportunities to Power Your Possible. Here are just a few ways we give back to our teams:
Access to enterprise responsible AI tooling to improve work efficiency and employee experience
Hybrid work model (3 days in office + 2 from home)
Additional leave allocations of up to 7 additional days leave per year + public holiday swaps
Discounted gym memberships
Discounted private health cover (and discounted pet insurance if you want it!)
Employee stock purchase plan
Career development and learning
A Diverse and inclusive workplace and environment
Wellbeing resources (including free financial wellbeing products and resources)
Primary Location:
AUS-MelbourneAUS-Sydney-Blue-StreetFunction:
Function - Administrative ServicesSchedule:
Full time
