Executive Assistant

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our Chief Operating Officer (based in Melbourne) and our HR Director (based in Sydney). You will act as a primary interface for local and global leadership teams while ensuring the smooth execution of administrative and support initiatives for these two Leadership Team members.

What You’ll Do

• Executive Support: Manage complex diaries and end-to-end travel itineraries, including international bookings and rapid amendments.

• Financial & Team Admin: Administer monthly expenses, purchase orders, and other related administrative requirements.

• Global Coordination: Act as the primary interface with local and global EA networks to align schedules and project requirements.

• Site Activity Support: Coordinate site events, provide logistical support for engagement activities, and volunteering initiatives for the offices.

• HR Logistics: Support HR-led events on-site and manage logistics for Global HR projects and calendar events.

• Operational Communications: Format and organize professional slide decks for Executive presentations.

• Recognition Programs: Administer the Quarterly Customer First and Monthly Value awards, collating nominations and announcing winners.

• Visitor Management: Manage itineraries and logistics for domestic and international visitors as required.

• Onboarding Support: Provide administrative support for site-specific new starter communications and introductory emails.

• Team Collaboration: Provide occasional administrative cover for other members of the EA team during periods of annual leave.

What Experience You Need

• 5+ years of experience in an Executive Assistant or Senior Administrative role supporting C-Suite or Senior Leadership.

• Proven proficiency in managing complex, multi-time zone calendars and high-volume travel logistics.

• Advanced technical skills in professional document formatting and slide deck creation (G-Suite or Microsoft PowerPoint).

• Demonstrated experience in end-to-end event coordination, ranging from small team meetings to site-wide engagement events.

• Experience with corporate systems for expense management and procurement (e.g., Workday, Concur, or SAP).

• Previous experience working within a global, matrixed organization requiring coordination across different regions.

What Could Set You Apart

• Previous experience supporting both Operations and HR functions simultaneously.

• Strong interest or experience in driving corporate culture through volunteering and engagement initiatives.

• Advanced skills in internal communications or professional formatting for executive-level presentations.

• A proactive approach to process improvement for site-based administrative functions.

What's In It For You? 
At Equifax, we are on a mission to ensure that you have the support, resources and opportunities to Power Your Possible. Here are just a few ways we give back to our teams:

• Access to enterprise responsible AI tooling to improve work efficiency and employee experience

• Hybrid work model (3 days in office + 2 from home)

• Additional leave allocations of up to 7 additional days leave per year + public holiday swaps

• Discounted gym memberships

• Discounted private health cover (and discounted pet insurance if you want it!) 

• Employee stock purchase plan 

• Career development and learning

• A Diverse and inclusive workplace and environment 

• Wellbeing resources (including free financial wellbeing products and resources)

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