Executive Assistant

Role Highlights

• Location: Sydney

• Type: Permanent, full time

• Hybrid role, Happy to talk flexible working

• Click here to discover what it's like to be a part of QBE Group  

The opportunity

We’re seeking a highly capable and experienced Executive Assistant to support the Head of Transformation and Operations and the General Manager, QBE Digital. Operating at pace and with high trust, you’ll support complex, sensitive and high‑visibility agendas at the heart of the organisation.

This is a critical partnership role for a strategic EA who anticipates priorities, protects focus, and enables senior leaders to operate at their absolute best. You’ll play a key role in shaping how time is spent – creating clarity, rhythm and a sustainable work–life balance in a demanding global environment.

About QBE  

• At QBE, we get to the heart of what matters for our customers. And we do it all with a human touch.  

• We’re an international insurer with more than 13,000 people working across 26 countries – which means we’re big enough for your ambitions, yet small enough for you to make a real impact. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner.

• What if you could have a positive impact – at work and in the world? As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind.

Your new role

In this role, you will be a trusted partner responsible for optimising time, priorities, and outcomes for two senior leaders operating across multiple regions and time zones.

This is a role for an EA who genuinely cares about how time is used. Success comes not from filling calendars, but from thoughtfully shaping them – balancing urgency with focus, protecting space for governance and planning, and enabling sustainable ways of working.

Key responsibilities include:

• Strategically managing complex, global and highly dynamic diaries, with both business priorities and leader wellbeing front of mind

• Anticipating deliverables and ensuring leaders are fully prepared to meet commitments with confidence

• Driving continuous improvement in ways of working, processes and administrative efficiency

• Navigating multiple time zones, stakeholders and divisions with professionalism and sound judgement

• Acting as a key point of contact for team processes, onboarding and induction support

• Building strong relationships and liaising with senior executives, committees and external stakeholders

About you

At the core of this role is the ability to build trust through reliability, discretion and attention to detail. You’re someone who thrives on making an executive effective, brings strong judgement, and takes pride in creating order, clarity and balance in complex environments.

You’ll bring:

• Proven experience supporting a senior executive in a fast‑paced, complex environment

• Confidence and judgement to operate autonomously and handle sensitive matters with discretion

• Exceptional organisation, attention to detail and written communication skills

• High emotional intelligence and a proactive, solutions‑focused mindset

• A tech‑savvy approach to improving workflows, productivity and ways of working

• Absolute integrity and comfort managing confidential people and business matters

Benefits  

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:

• ‘Hybrid Working’ – a mix of working from home and in the office to enhance your work/life balance

• Free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice

• 18 weeks’ gender-equal flexible leave for all new parents, including paid super

To learn more about benefits of working with us, click here.

Awards & Recognition

We value our employee’s experience with us and are proud to have been recognised for the following awards:

• 2025 Winner of Excellence in Diversity, Equity & Inclusion Award at the Insurance Business Australia Awards for our Respect@QBE program

• 2023 Most Inclusive Workplace at the Australian HR Institute (AHRI) Awards

• Ranked in the top ten in the AAGE Top Graduate Employers 2025 for medium sized program as voted by graduates

To learn more about our achievements, click here.

How to Apply

If you’re looking for a career that combines your expertise and your empathy, click Apply today. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment.

Your career. At the heart of it. 

QBE recognises the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with access requirements, alternative work arrangements or you would like to connect with one of our networks please contact us at [email protected].

Skills:

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.