Facilities Assistant

FACILITIES ASSISTANT
The opportunity: We are seeking a Facilities Assistant for our busy Sydney CBD based office in Barangaroo. This person will work closely with Facilities Manager to provide vital support to the business, ensuring the office runs smoothly. Key duties involve assisting in the day-to-day facilities operations, and helping to maintain a welcoming, clean, secure and safe working environment for internal staff and our visitors.
This is a full time in the office 5 days a week role. This role is not available to work from home.
Day to day could you see being involved in the following:

• Welcome and assist visitors; prepare lockers and welcome packs for new joiners.
• Coordinate building maintenance and manage compliance calendars (lighting, safety checks, audits).
• Maintain monthly incident register and report hazards or non-compliance to Facilities Manager.
• Keep accurate spreadsheets for staff/visitor records, WHS induction, archiving, and office maintenance.
• Manage facilities email inbox, ServiceNow tickets, and incoming calls.
• Oversee meeting room cleanliness, readiness, and assist with setup/breakdown for events.
• Handle catering orders, mail, deliveries, and printer supply maintenance.
• Support budget tracking for facilities, office, and kitchen supplies.
• Assist with ad hoc administrative tasks (scanning, printing, binding, event support).
• Provide backup cover for Facilities Manager when required.

We're interested in hearing from people who have:

• Facilities & Office Management Experience - Prior experience in reception, administration, or facilities coordination within a corporate environment.
• Strong Communication & Customer Service - Professional, friendly manner with excellent communication, organisational skills, and a proactive, can-do attitude.
• Technical Proficiency - Skilled in MS Office (Word, Excel, PowerPoint), Outlook, Teams, and OneDrive; familiarity with tools like Zoom, Envoy, and other workplace systems.
• Independence & Teamwork - Ability to work independently, show initiative, and collaborate effectively with stakeholders and vendors.
• Additional Advantage - RSA licence and hospitality experience preferred.

Morningstar's hybrid work environment gives you the opportunity to collaborate in-person each week as we've found that we're at our best when we're purposely together on a regular basis. In most of our locations, our hybrid work model is four days in-office each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.
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