Position Type: Full-Time, Permanent
Location: On-site (Ottawa)
Start Date: August 2025
About Trellis:
Trellis is a fast-paced, growth-driven company transforming how brands succeed in e-commerce through innovative technology and a commitment to excellence. We believe that operational efficiency and a supportive workplace are key to driving sustainable growth and empowering our teams. In the last two years, the Ottawa Business Journal has listed us as one of the top 10 fastest-growing companies in Ottawa.
About the Role:
Trellis is seeking an organized, proactive, and detail-oriented Finance & Office Administrator for a permanent, full-time position starting August 2025. This role is the heartbeat of our day-to-day operations, supporting everything from invoicing, collections, HR onboarding to office upkeep, and travel logistics.
You’ll have the opportunity to work closely with multiple team leads across Finance, HR, Marketing, and Revenue Operations to keep everything running smoothly behind the scenes and ensure a seamless experience for our employees.
Key Responsibilities:
Finance & RevOps Support
- Manage all aspects of accounts receivable, from issuing invoices to following up on outstanding payments, using Stripe and QuickBooks.
- Support expense reporting through Float (monitor funds, receipts collection)
- Collect contractor invoices monthly and ensure payment
- Approve and reconcile Hubspot deals, Stripe charges, and cancellations
- Grant administration (CSJ, IRAP, CanExport, etc)
- Liaise with our external bookkeeper to support month-end close procedures
- Grow into managing full-cycle AP, AR, and payroll functions over time
Office & Facilities Management
- Maintain cleanliness and organization of the kitchen, meeting rooms, and office spaces
- Restock fridge/snacks (monthly Costco orders & inventory tracking)
- Water plants weekly and monthly (as scheduled)
- Manage office supplies and swag inventory
- Coordinate booth shipments and logistics for trade shows
- Organize internal events (Trellis Day, Christmas Week, team lunches, etc.)
HR & Onboarding Support
- Post jobs on BambooHR
- Prepare offer letters, coordinate onboarding (accounts, equipment, access)
- Manage employee offboarding (termination letters, access removal)
- Assemble and ship welcome boxes for new hires
IT & Equipment Admin
- Manage laptop/monitor assignments
- Oversee Apple Business, Mosyle, G-Suite admin tasks
- Maintain inventory and readiness of devices
Travel & Booking Coordination
- Book flights/hotels for staff attending trade shows or visiting Ottawa
- Coordinate with the Marketing team on travel needs
- Manage Uber for Business account setup
Qualifications:
- 3+ years of previous experience in a finance administrator, bookkeeper, office coordinator, operations, or administrative support role
- Highly organized and self-driven, with strong multitasking skills
- Comfortable using platforms like G-Suite, BambooHR, Slack, Stripe, and Float
- A collaborative and positive attitude — ready to pitch in wherever needed
Must be able to work on-site daily in our Ottawa office - Post-Secondary Diploma
- Strong knowledge of office procedures and practicies
- Resourceful and flexible
- Strong English communication skills and organizational skills
- Ability to schedule multiple duties/projects and manage stressful situations
- Fast learner with the ability to work unsupervised, including an evident work ethic
- Desire to contribute to a team environment
- Must be able to work on-site daily in our Ottawa office
.png)
