HR Coordinator

Out-of-Home (OOH) is the fastest growing channel in advertising. From billboards to retail media to urban panels, 98% of us see at least one OOH advertisement every week. It’s a part of life. As the pioneer in OOH technology, we build solutions that help brands find their audience in the right place at the right time, on digital signage networks around the corner, or around the world. 

About us:

Vistar Media is the home of out-of-home (OOH). As a global ad tech company and the world's largest digital out-of-home (DOOH) advertising marketplace, we offer technology designed to make buying and selling OOH media easier. Our goal is simple: to help the world's marketers leverage OOH's unique ability to motivate and delight. 

From strategic partnerships with major media owner networks to executing impactful campaigns with renowned global brands such as Nestlé, Porsche, Target, and Levi's, our team is filled with passionate, innovative, and collaborative problem solvers, engaging and entertaining consumers like you in the real world. Find your home in out-of-home - find your people at Vistar.

About the role:

The HR Coordinator will contribute to the success of Vistar Media by providing advice and support on a broad range of people matters. 

The HR Coordinator will provide assistance to the global HR team on employee programs. This will include working autonomously under the guidance of the SVP People Operations (based in NYC) to provide advice to managers and employees on people related matters. 

This is a 7-month fixed-term contract with the possibility to extend, opportunity based in our Sydney offices. We have a hybrid work policy.

Position available in early January 2025.

What you’ll do:

• Payroll: Run and manage payroll for the APAC region, including managing employment with EORs. 
• Employee Onboarding: Coordinate new hire paperwork including contracts, manage onboarding schedules, and ensure a seamless first-day experience, including distributing welcome packs, providing office information, and facilitating introductions.
• HR Administration: Maintain employee records and HRIS data accuracy and assist in HR-related audits. Answering staff queries and escalating matters accordingly. Coordinate and support activities across the performance review cycle.
• Recruitment: End-to-end recruitment, posting job ads, CV and screening candidates, scheduling interviews, coordinating candidate communication with hiring managers and .
• HR Coordination: Coordinate employee engagement initiatives and events, support the planning of company training sessions, and assist with internal communication efforts.
• Reporting & Compliance: Help generate HR reports and ensure compliance with local labor laws and company policies.

Experience and skills:

• 1-2 years of experience in a similar role providing support to the HR team 
• Exposure to Recruiting and HR systems
• Existing knowledge of employment law regulations and best practices
• Quality control, risk management & pragmatic approach to employee issues 
• Excellent communication skills and the ability to liaise with stakeholders at all levels 
• High level of attention to detail in system administration skills and ability to maintain current and accurate information across multiple sources.
• Ability to work independently
• Strong problem solving skills

What we offer:

• Flexible, fun start-up environment and culture
• Free lunch per week
• Stocked kitchen and pantry
• In-Office Meal Allowance ($250/quarter) 
• Extra 5 days of annual leave per year
• Strategy Thursday's
• Hybrid working environment
• Company-wide and team specific entertainment budgets for both in-person and virtual team building 
• Sponsored Volunteer Events and Vistar Gives Back program
• An awesome and supportive bunch of people to work with and learn from

If you’re ambitious, highly driven, and interested in making an impact, Vistar is the place for you. Apply to join our team… we’ll see you out there.

Recruiting fraud is a serious issue facing jobseekers. Please be aware that Vistar Media would never require personal information (such as bank account information) during the interview process. Should an employee from Vistar Media reach out to you, that communication will come from an @vistarmedia.com email address. During a typical interview process, you will have several phone, video, and/or in-person interviews with multiple Vistar Media employees before a hiring decision is made. We do not require payment from applicants for training or other costs incurred, nor do we offer compensation before hiring.