Your role
At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.
You'll be a part of our Leadership & Learning (L&L) team based in our Sydney or Melbourne office. In this role, you will play a crucial part in the continuous learning and development of our people. The role will offer you the opportunity to apply your experience in administrative support within a supportive team environment.
Key responsibilities of this role include:
Administration support for a variety of L&L programs, coordinating training program course set up and ongoing delivery, including liaising with internal and external stakeholders.
Supporting configuration and maintenance of our Learning Management System (Workday) Uploading data to include compliance with WA CPD
Handling logistics for training activities including venues, catering, and equipment.
Being a point of contact for participant enquiries including reminders about module dates, rescheduling of workshops and general enquiries.
Coding invoices and processing supplier contracts and paperwork.
Helping to prepare training material, including templating, formatting, printing and binding.
Supporting analysis and reporting of data including feedback and participation in training activities
Seeking to drive administration process improvements across the team
This is a 12-month maximum-term contract opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking an alternative way of working, we would be happy to discuss what arrangements would work best for you.
About you
You will have:
Experience in a similarly administrative role with transferable skills.
Prior experience in learning and using an LMS will be of benefit but not essential.
The ability to navigate a complex stakeholder environment and build relationships.
Excellent written and verbal communication skills.
Strong problem solving skills and an adaptable and proactive personality with a willingness to take ownership.
Strong time management skills with an ability to work effectively under pressure and with a keen eye for detail.
The ability to work both autonomously and collaboratively.
Tertiary qualifications in Business, HR, Instructional Design or equivalent would be an advantage. We are happy to consider people working towards tertiary qualifications.
Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks
Our benefits include:
Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy.
Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We'd love to hear from you so please click "apply now"! If you would like to find out more, please visit "This is Allens" or listen to our Allens Confidential podcast to hear real stories from real people about life at Allens. Alternatively, for a confidential discussion, please contact Thomas Wigglesworth (he/him), Talent Acquisition National Manager.
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at [email protected]. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at [email protected]. The right role for you might be just around the corner!
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