Legal Coordinator

Working at Transurban is different; it’s a place where you can see the benefits of your work play out in real life, every day. We create city-sized solutions—building and operating safer, smarter, and more sustainable roads—to solve pressing transport challenges that are slowing cities down.  

About the role  
  

We’re seeking a Legal Coordinator to provide administrative and operations support to the national Legal team that reports to our Group General Counsel (Group GC).  You will be first point of call to assist with administration and coordination tasks and provide executive support to the Group General Counsel and Head of Legal Operations in the delivery of key initiatives in the legal operations space.  
  

You’ll support the Legal team by helping them deliver and procure legal services in a smooth and efficient manner including through maintaining a high level of organisation and efficiency.  
  

As our Legal Coordinator, you’ll contribute to lasting and positive changes that shape the future of our cities and communities. It’s meaningful, challenging and exciting work.  

Day-to-day, you will:  

• Support the Head of Legal Operations to identify, explore and execute innovations and change projects that drive operational excellence in the delivery of legal services 

• Support the Legal team members to use team processes, tools and technology to deliver high quality legal services and maximise efficiency 

• Support the management and maintenance of the external legal panel

• Implement a relationship management approach for panel law firms 

• Liaise with law firm practice managers and support staff to communicate processes, changes and escalate issues 

• Manage purchase orders and end of year and panel renewal processes for accruals, closing and reopening of PO’s 

• Provide administrative support to members of the Legal team including diary management for the Group General Counsel and the Head of Legal Operations  

• Manage team travel arrangements and onboarding of new team members 

• Coordinate the payment of suppliers and process expense claims 

• Organise the renewal of practicing certificates and collate time records of team members 

• Schedule and arrange team meetings and training sessions, including the annual team offsite, and liaison with guests and presenters 

• Oversee records management including loading executed documents to Legal365 and related filing and archiving 

This role will suit someone with a curious mind and transferrable skills and experiences, including:  

• Stronge experience as a personal/executive assistant or senior administrator/coordinator position within a law firm or in-house operations legal team 

• Advanced skills and knowledge in the Microsoft Office suite 

• Knowledge of the legal sector, and a desire to stay up to date on industry changes 

• Curiosity and drive to explore, learn and master new technology 

• A proactive approach to identifying and delivering what needs doing 

• Excellent time management and organisational skills, including the ability to work on multiple tasks or projects at any one time 

• Strong interpersonal and communication skills 

• Ability to actively contribute to and work as part of a team  

If you meet some of these requirements, but not all, we encourage you to submit your application.  

With a career at Transurban, you’ll enjoy a range of benefits, including:   

• A range of flexible working and leave options, including the option to purchase an additional six weeks of leave each year   

• 16 weeks paid parental leave (regardless of gender or carer status), with no waiting period, with Superannuation paid during unpaid leave as well 

• Learning and development opportunities to support your career interests  

• Health and wellbeing support—access to Headspace and our EAP program, wellness facilities, and more  

• Share offers and insurance benefits  

• Social activities, community give-back programs and paid volunteer days  

We offer a range of flexible working and leave options, so you can balance your work and life commitments and interests. Have a conversation with us about how this could work for you.   
  

We embrace diversity with a foundation of safety, wellbeing and inclusion; where everyone belongs. We treat everyone with fairness, consideration and respect, regardless of gender, gender identity, marital or family status, sexual orientation, age, ethnicity, religious beliefs, cultural or socio-economic background, perspective, and experience – whether they work for us or not. We want to ensure everyone feels comfortable and safe to express ideas, questions and concerns.  

We strongly encourage applications from candidates of diverse backgrounds and lived experiences, including Aboriginal and Torres Strait Islander people and people living with disability. If you require any adjustments or support during the recruitment process, please contact us on [email protected].   

Ready to help us keep cities moving? Apply today.  

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