Legal PA, Projects - Sydney

We’re growing and are seeking a talented Legal Secretary (Legal PA) to join our Sydney Projects team on a full-time basis. 

As a valued member of our Sydney office, you will provide high-level legal secretarial support to Partners Mark Waddell and Louise Santos, along with their team of lawyers, enabling them to deliver exceptional service to our clients. 

You’ll also be part of a supportive and collaborative community of Legal PAs across the firm, with opportunities to contribute to initiatives that promote wellbeing, diversity and inclusion, and social connection. 

Key Responsibilities:

• Proactively manage inboxes, diaries, and travel arrangements
• Oversee matter administration, compliance checks, and engagement letter processes
• Build strong client relationships and support events and business development activities
• Manage billing workflows, ensuring timely and accurate invoicing
• Prepare correspondence and presentations, and coordinate document production
• Mentor colleagues and contribute to broader administrative support across the practice

This is a permanent, full-time role working Monday to Friday, 9:00 am - 5:30 pm, with the option to work from home one day per week.

Skills & Experience

We’re looking for an experienced Legal Secretary who is eager to join an international firm that truly values its people.

To succeed in this role, you will bring:

• 3-10 years’ experience as a secretary within a professional services environment (legal experience highly desirable)
• Proven experience supporting at least one Partner and a team of lawyers
• End-to-end billing experience (Aderant Expert experience highly regarded)
• Strong Microsoft Office skills
• Experience supporting business development initiatives including client onboarding
• Exceptional organisational skills with strong attention to detail
• A proactive approach and the ability to work both independently and collaboratively
• Professionalism, discretion, and alignment with our core values: Approachable, Bold, Connected

Why join Pinsent Masons?

• We have a global reach and a local feel. With 31 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
• We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
• We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
• We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.

Diversity and Inclusion

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.

Applications

Ready to join a firm where your contributions genuinely make a difference? We’d love to hear from you. Please apply via this advertisement.

This role is currently being recruited by Kara Powell, Talent Acquisition Advisor. We will contact our preferred agencies should we need assistance.