Job Description
We are seeking an Office Coordinator to join the Fragomen Sydney office! You will be the go-to person for the office, supporting the team with a range of things, from general administrative duties to running the social committee. You will be key to ensuring the smooth and efficient running of the office. We are looking for someone who is confident, proactive and can juggle multiple priorities.
What will you be doing?
General reception duties including answering and directing all incoming phone calls, maintaining meeting rooms, ordering office supplies
Event coordination e.g. Quarterly Townhalls, monthly morning teas, client events, staff events. etc.
Facilities management
Work Health & Safety management i.e. First Aid, Fire Warden duties etc.
Maintain relationships with key stakeholders and vendors
Performing other ad hoc administrative duties, as a directed by the Executive Assistant
About You
Previous administrative experience (up to 3 years), having worked in a Corporate/Professional Services environment
Have an eye for detail and a flair for organisation. Able to prioritize and balance competing demands and meet deadlines
High Computer proficiency: Outlook, Word, Excel, PowerPoint
Excellent verbal, and written communication skills; able to compose and edit correspondence.
Eagerness to learn, self-motivated and able to work independently
Be well presented
Enjoy interacting with people - strong interpersonal and stakeholder management skills
A passion for coordinating functions and events
The ability to be flexible, adaptable, and work effectively under pressure.
Strong organisational and customer service skills
What’s on offer?
Birthday Leave & Wellness Days
Paid Parental Leave - 13 to 18 weeks dependent on tenure
Fitness Allowance - $500 a year to claim
Premium Headspace Membership
Access to an Employee Assistance Program
Discounted Health Insurance
Bright and modern office in the CBD
And more!
About Our Firm
Fragomen is the world’s leading single-focus provider of immigration guidance and support, backed by the best resources in the immigration services industry. The firm has more than 60 offices and over 6,000 employees located in key commercial centres throughout the Americas, EMEA and Asia Pacific. Fragomen offers immigration support in more than 170 countries. In ANZ, we have offices in Sydney, Melbourne, Brisbane, Perth and New Zealand.
The firm is structured to support all aspects of immigration, including strategic planning, compliance, government relations, reporting, and case management and processing. We provide administrative and billing teams as well as junior team members to support our Associates. At the same time, we continually develop and introduce initiatives to improve the way we do things and invite engagement and input.
Finding the right person is very important to us. We hope that finding the right place is as important to you.
We will begin interviewing candidates with relevant experience as applications are received and will continue until the position is filled. Early applications are encouraged.
Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.
All offers and/or employment contracts are contingent upon the successful completion of the Firm's pre-employment screening process. This includes verifying the candidate's identity, confirming legal authorization to work in the location for the offered position, and conducting a comprehensive background check in compliance with local regulations.
All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.
