Office Coordinator

Company :

About the Role

As our Office Coordinator at Hastings Deering / Sime office (146 Kerry Rd, Archerfield), you’ll play a pivotal role in keeping our Brisbane IT office running smoothly, while supporting our people and creating a positive, efficient workplace environment. In this role, you will:

• Lead by example – champion safety initiatives, foster teamwork, and actively contribute to a culture of trust, fairness, and collaboration.
• Support our people – support onboarding, offboarding, and induction processes, coordinate training requirements, and ensure safety personnel certifications remain up to date.
• Keep the office humming – oversee facilities, reception, meeting rooms, and kitchen areas to ensure a professional, welcoming, and well-resourced workplace.
• Deliver seamless coordination – organise meetings, travel, accommodation, events, and functions with precision and attention to detail.
• Drive operational excellence – manage purchase orders, budgeting, and invoicing, while ensuring reliable processes and cost-effective use of resources.
• Enable productivity – support the IT Management team and Executive Assistant with administration, document management, and streamlined workflows across SharePoint and Teams.
• Create positive experiences – act as the first point of contact for visitors, suppliers, and customers, delivering exceptional service every time.
• Contribute to growth – seek opportunities to improve processes, share ideas, and build collaborative relationships that support both team and business success.

You’ll have access to:

• Opportunities for training, mentorship, and career development specific to your role.
• Competitive remuneration package and annual salary reviews
• Work life balance through flexible working arrangements.
• A supportive, diverse, and inclusive team spread across Australia and internationally.
• Access to growth opportunities at a regional, national, and international level through our global Sime network.
• Dedicated programs and utilities to support your physical, mental, and financial health, such as our Employee Assistance Program, free health checks, and discounted private health insurance.
• Employee discounts, rewards, and incentive programs.
• Paid parental leave options
• Salary continuance insurance
• Free on-site parking

About You

A successful teammate will have experience in:  

• Strong experience in office management or administration within a diversified organisation
• Strong computer literacy, with advanced skills across Microsoft Office applications
• Demonstrated ability to engage with stakeholders and customers with professionalism, confidentiality, and confidence
• A proactive, collaborative approach and a drive to continuously improve processes and outcomes
• A strong willingness to learn

To Apply: Hit the ‘Apply Now’ button

Enquiries: Please call 1300 071 618

Contact Person: Brianna Smith ([email protected])