Office Coordinator

Office Coordinator

About iNova

iNova is a different kind of health company. We are leading the way to better health by delivering innovative, patient-centric products that improve the lives of people around the world. Our diverse portfolio of iconic, market-leading consumer health brands and prescription medicines are backed by science and distributed in over 75 markets across Asia, Australia, New Zealand, Middle East & Africa and Europe. Experience the iNova difference today.

We offer an award winning culture and industry leading benefits that are real, meaningful and reflect the realities of the modern and diverse lifestyles of our employees including: 

• 4 days additional leave.
  
• Health and wellness initiatives to support employees physical, mental and social health.
  
• Investment and focus on continuous learning and development for all employees.
  
• Modern and central office environment with outcomes-based, agile ways of working.
  
• A thriving rewards and recognition program.
  

Be part of a passionate team, focused on delivering innovative healthcare solutions that improve the lives of people around the world! 

The Opportunity 

We’re looking for a Office Coordinator to join our ANZ People & Culture team on a Monday to Thursday part-time permanent basis. Reporting to the Facilities and Events Manager, ANZ, the primary purpose of this position is to provide a professional front‑of‑house experience and coordinate day‑to‑day office operations, facilities services and internal events to support an efficient and welcoming workplace.

Key accountabilities include: 

Front‑of‑House & Office Operations

• Manage reception, visitor sign‑in/out, calls, mail and meeting room bookings.
• Maintain presentation and readiness of reception, meeting rooms, kitchens and breakout areas.

Facilities & Tenancy Management

• Coordinate facilities services, maintenance and contractors; liaise with building management.
• Manage onboarding and offboarding related to facilities access and setup.
• Conduct daily office walkthroughs and quarterly safety inspections.
  

Administration & Events Support

• Coordinate internal events and catering in line with the Employee Events Program.
• Manage the Australia Reception inbox and respond to tenancy enquiries.
• Maintain facilities procedures on SharePoint.
• Raise purchase orders and complete goods receipt for facilities invoices in SAP.
• Maintain the CHP Australia membership database.
• Support People & Culture initiatives such as the Preventative Health Program & Employee Events program.
  

About You 
To be successful in this role you will possess Office Concierge or Administrative Assistant experience and experience in a similar role will also be considered. 

Other key requirements for this role include:

• Proficiency in Microsoft 365 essential; SAP or financial processing system experience desirable.
• Facilities or vendor coordination experience advantageous.
• Strong customer service and interpersonal skills.
• Demonstrated initiative, tact and ability to be discrete with confidential matters
• Flexible attitude and willingness to work as required to meet deadlines
  

Diversity and Inclusion
iNova is an Equal Opportunity employer. We are committed to providing an inclusive workplace culture that values diversity and inclusion, where all our employees are recognised for their unique qualities, ideas and perspectives. We want our employees to reach their full potential, and we are always looking for aspirational people who are motivated to join us on our journey.

How to Apply
If you wish to be part of a passionate team within our thriving organisation, focused on bringing innovative products to market, please APPLY TODAY! We want you to join us in our pursuit of healthy living!

It is iNova’s policy not to accept speculative resumes from Agencies unless the role has been released directly to the agency. If we require your assistance on any roles, we will contact you at the time.