Burson is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson, you are part of a global community of lifelong learners who thrive at the edge of innovation.
Burson is part of WPP (LSE/NYSE: WPP), the creative transformation company. For more information visit bursonglobal.com and follow us on LinkedIn and Instagram.
More About the Role
Are you an organised with exceptional diary management skills and proven experience running the day to day operations of a busy office? Do you thrive juggling multiple priorities and supporting senior leaders while keeping a team running smoothly? If so, we’d love to hear from you!
At Burson Group AUNZ, a global leader in communications and reputation management, we’re on the lookout for a highly capable Office Manager & Team Assistant to support our teams across Burson, Hawker Britton, and Barton Deakin.
This hybrid role offers the best of both worlds, supporting senior executives through expert calendar and travel coordination, while also overseeing the smooth running of our offices and helping to create a positive, well organised work environment for the whole team.
What you’ll do:
Executive & Team Support
- Manage complex calendars, schedules, and domestic/international travel for senior executives
- Prepare high quality documents, presentations, meeting agendas, and minutes for executive level engagements
- Help prioritise stakeholder schedules and provide guidance on calendar management and meeting alignment
- Coordinate internal events, client meetings, workshops, and team engagements
- Support leadership initiatives by managing project logistics and overseeing document approval processes
- Monitor and reconcile executive and team expenses on a monthly basis
- Assist with timesheet approvals and provide general administrative support to senior leadership
Office & Operations Management
- Oversee daily office operations including supplies, mail, couriers, catering, and reception coordination
- Manage facilities, office layout changes, IT assets, and vendor accounts
- Maintain accurate records including asset registers, locker lists, and distribution lists
- Drive culture initiatives, team celebrations, and uphold office policies
HR & Onboarding Support
- Coordinate onboarding and offboarding processes in collaboration with HR
- Arrange IT access, office setup, inductions, and welcome announcements
- Schedule and track staff training across systems and platforms
- Maintain organisational charts and the New Starter Guide
- Organise employee milestones such as anniversaries and team events
Finance & Systems Administration
- Ensure SOX compliance and support finance with reconciliations, summaries, and reporting
- Manage corporate card and Uber Business accounts, purchase orders, and invoice approvals
- Maintain client and supplier data within finance systems and track business development activity
Experience that contributes to success
- At least 5 years of executive assistant support experience, with a strong track record of managing complex diaries and calendars
- Proven experience in office management, including coordinating office operations and managing stakeholder needs
- Exceptional diary management and calendar coordination skills, with the ability to prioritise tasks effectively
- Experience managing multiple stakeholders and competing demands
- Strong multitasking skills and a proactive, solutions oriented mindset
- Excellent communication skills and professionalism
#LI-MT1
Our vision is for Burson to be the leading ‘academy company’ for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills, expand their networks, and ultimately, produce the best solutions for today’s leading brands. Our commitment to your growth is reflected in our robust benefits and people programs, which include professional development opportunities, mentorship programs with industry leaders, a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.
At Burson, we’re an agency of learn-it-alls. We recognize that the things we do best, creativity and communications, require a level of nuanced understanding. That’s why it’s imperative for us to hire extraordinarily talented people of all backgrounds and identities. Without that we can’t do the essential work of inspiring bold ideas, fostering constructive dialogue, cultivating meaningful experiences, and driving innovation and creativity for our partners. Your unique point of view—your talent—is what makes you a #BursonPerson, and it’s how we deliver exceptional results for our clients, together.
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
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