The Office Manager oversees operations, coordinates employee events, manages procurement, and ensures effective office functioning across multiple floors.
Job Summary
The Administration Coordinator ensures the smooth operation of MOOMOO Australia’s offices across multiple floors, overseeing administration, procurement, employee events, and welfare programs. This role maintains an efficient, collaborative, and well-organized work environment that supports business operations and employee engagement.
Key Responsibilities
- Support day-to-day office operations across two floors, ensuring consistent standards of maintenance, safety, and functionality.
- Assit in planning and organize company-wide employee events every six months to promote engagement and teamwork.
- Coordinate and execute internal office activities to enhance workplace collaboration and culture.
- Support the administration of employee welfare programs, including insurance, gym memberships, and upcoming benefits initiatives.
- Manage procurement of office supplies and equipment, including purchasing, allocation, and stock control across both office floors.
- Assist with office operation-related payments and acceptance checks, ensuring accuracy and compliance with company policies.
- Coordinate business travel arrangements such as flight and accommodation bookings for employees and management.
- Support the processing and review of payment and reimbursement submissions in accordance with financial approval processes.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related discipline.
- Minimum 2 years of experience in office management, administrative operations, or facilities coordination.
- Proven ability to manage multi-floor or multi-site office environments.
- Strong organizational, communication, and problem-solving skills.
- Proficiency in Microsoft Office Suite and familiarity with procurement or expense management systems.
- Knowledge of Australian workplace facilities management is preferred.
Work Environment
This role is based in the Sydney office and requires on-site presence across multiple floors to oversee operations, coordinate events, and ensure smooth daily functioning.
Top Skills
Microsoft Office Suite
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