Payroll Specialist - APAC and UK

Deputy is a global SaaS workforce management company headquartered in Sydney, San Francisco, and London. Our platform serves over 1.5 million workers and 375,000 workplaces across 100+ countries. We are backed by top global investors and recently achieved Unicorn status. 

At Deputy, we’re improving the world of work, one shift at a time, for 80% of the world’s workforce: hourly workers. These are the dedicated employees who keep our world running – from baristas to nurses, cleaners to delivery drivers, florists to factory workers. Despite their vital role in society, most workplace technology has focused on those workers who sit behind a desk, but at Deputy, we transform the frontline. When businesses use Deputy, their workplaces thrive – the business is more profitable, compliant, and productive, while the workers are more engaged and happier at work.

If you’re passionate about creating solutions that put people first and helping businesses and their teams thrive, join us at Deputy and make an impact where it matters most!

The Role

Our team is looking for an APAC and UK Payroll Specialist to manage the Australian and UK payroll function. The Payroll Specialist will oversee the entire payroll process, including salary adjustments, verifying timesheets, calculating wages, and ensuring accurate and timely payroll processing. As the primary point of contact for APAC and UK employees regarding payroll queries, the candidate must provide clear, accurate, and timely responses, leveraging their expertise to offer guidance and support. The ideal candidate is a self-starter with strong verbal and written communication skills and the ability to convey complex information in an easily understandable manner.

The ideal candidate is forward thinking, analytical and methodical, with extensive experience in payroll processing and administration and an expert in their field. Your goal will be to ensure payroll procedures are current, compliant and efficient. You will own the systems necessary to process payroll including Rippling alongside our various benefits platforms and work closely with the Finance & Accounting team in Sydney, Australia.

Key Responsibilities

• Process monthly payroll for APAC and UK employees, including salary adjustments, pensions, benefits, and related deductions.
• Ensure compliance with Australian and UK employment laws (e.g., Fair Work Act, National Employment Standards, UK National Minimum Wage, holiday entitlement, auto-enrolment pension schemes).
• Ensure timely and accurate processing of payroll updates (new hires, terminations, pay rate changes).
• Serve as the primary contact for payroll-related queries from employees and managers.
• Develop and implement payroll controls to ensure data integrity and compliance with tax, superannuation, and labour laws.
• Conduct routine payroll audits to ensure accuracy.
• Administer PAYE, National Insurance, and pension contributions (UK) and PAYG and Superannuation (Australia).
• Prepare year-end reports including P60, P11D (UK), and other necessary forms.
• Continuously review payroll procedures for efficiency, accuracy, and compliance improvements.
• Collaborate with HR/People team on compensation updates, new hires, separations, and data changes.
• Manage timely tax filing and reporting for state and federal taxes in the UK and Australia, including year-end reporting.
• Stay up-to-date with payroll laws, awards, and taxation regulations, and update processes as needed with internal stakeholders.

Skills & Experience

• 5+ years of proven experience as a payroll professional
• Proven experience in processing Australia and UK payroll payroll
• Experience in conducting payroll audits (internal or external)
• Experience working with global teams across the APAC, US and UK time zones 
• Experience with Rippling and Netsuite would be advantageous

Employee Perks

- Ownership in the company via Share Options

- Paternity/Maternity Leave Policies

- Flexible Remote-First Work Policy

- Company wide Development & Coaching

- Hackathons

- Awards - "Your Time to Shine & Celebrate Success"

- Social Events & variety of social clubs (Books, LGBT, Games, Sports)

- Mental Health Support

- Munch & Learns

Deputy believes in equal opportunity and that inclusiveness and diversity promotes innovation. Our global team members are from a variety of cultures. And we welcome different perspective and skills. 

#LI-Hybrid