Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum.
At Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.
The Production Coordinator plays a pivotal role in supporting the facilitation and delivery of integrated creative projects across digital, video, experiential, events and multi-channel campaigns. This position combines the organisational precision of production management with the strategic oversight of project leadership — ensuring every project runs seamlessly from concept through to completion.
As a key member of the production management team, the role will balance hands-on coordination with proactive problem-solving and stakeholder management. Working closely with creative, account, and project management to scope, plan, and deliver work that meets the highest standards of quality, timeliness, and budget efficiency.
Operating within a collaborative and fast-paced environment, the role blends strategic oversight of production partners with day-to-day logistics management. It emphasises clear communication, structured coordination, and the ability to anticipate challenges, risk and opportunities with a solutions-oriented mindset. Cultural understanding and adaptability are central to success, enabling the role to bridge diverse teams and client expectations seamlessly
Key Responsibilities:
- Assist Head of Production and senior producers in coordinating shoot logistics and admin tasks, including call sheets, permits, insurance, travel, catering, compliance, and expenses.
- Manage own productions not limited to shoots – i.e. edits, design campaigns and small-scale events and experiential initiatives: schedule, book, and manage freelance crew, locations, props, equipment, and other production resources.
- Quality control and validate production requirement briefs provided by Account Management and Project Management teams – ensure all mandatory requirements are provided correctly and clearly and help inform any gaps in information.
- Track production timelines and maintain detailed documentation across all phases of production: liaise with suppliers, vendors, and external partners to ensure seamless execution.
- Assist Head of Production and Senior Producers in scoping and estimating production requirements, in collaboration with Creative and external partners.
- Coordinate pre-production meetings
- Act as the central point of contact for internal teams and external partners, ensuring clear communication and alignment at every phase of production.
- Partner with Project Management, Account Management teams and specialist resources to ensure successful delivery against client assignment and scoped deliverables.
Skills & Attributes:
- A 3-year degree or equivalent work experience
- Minimum 3 years of production management experience in an integrated marketing/PR agency, events or production company.
- Demonstrable knowledge of production processes, workflows, tools and methodologies
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of standard production, editing and post-production software and tools (Frame.io, Adobe Creative Cloud, etc.).
- Self organisation, problem solving & time management skills with delegation and performance management.
- Ability to deliver work with a great sense of agility, resourcefulness and accountability for owned tasks and deliverables.
- Exhibit excellent attention to detail and the ability to prioritise tasks and manage time effectively without direction.
- Solid understanding of project budget allocation and management, with the ability to track and reconcile project expenses in real-time, flag risks and actively seek guidance from Head of Production and Senior Producers on managing potential risks.
- Ability to anticipate and address client and internal needs to deliver exceptional service.
ABOUT EDELMAN AUSTRALIA
At Edelman, we help solve our clients biggest corporate or consumer brand challenges. We do this by building trusted brands and applying 25 years of research and understanding of Trust.
We believe action earns trust; its only through meaningful and relevant actions that we can demonstrate a commitment to stakeholders that resonates and gives them reason to care and share. The information revolution has made trust the most valuable commodity in business today.
Against this context, we’ve established capabilities through people, tools, data and technology that protect, promote and evolve our client’s brands in today’s environment, both inside and outside their organisations.
We are a team of 65+ analysts, planners, strategists, advisors, creatives, producers, storytellers and more. Operating across 3 locations of Sydney, Melbourne and Brisbane, we work with some of Australia’s most consequential brands.
We are Trusted to be Bold. This phrase underpins everything we do, running through our expertise, offerings, the way we show up, what we strive to create and how we work with you; it’s in our purpose and our people, it’s core to our network, It’s how we build our teams and offerings and, most importantly, it’s in the way we work
Our purpose is to create a better future by building Trust between brands, people and society.
OUR VALUES:
The Relentless Pursuit of Excellence:
- Bringing the best of ourselves and partners to our clients;
- Always takes all feedback as a constructive learning opportunity and acts upon it; enables others to thrive as part of agency life and adapts to others’ styles to do so.
The Freedom to be Constantly Curious
- Tenacious and thorough approach that drives creativity and growth for clients and ourselves;
- Pushes for creative ideas; is purposeful and enterprising in problem-solving; embraces diverse trends, skills, specialties and viewpoints.
The Courage to Do the Right Thing
- Being a trusted and resilient partner for clients, colleagues and communities.
The Commitment to Positively Impact Society
- Ensures work and relationships are founded on open and honest communications; listens and asks the right questions during day-to-day work; upholds creative, ethical and legal standards;
- Performing our work with an environmental conscience, and a sense of tolerance, fairness and equality.
Edelman is committed to creating equality and diversity in our workforce. We do not discriminate based upon race, religion, nationality, disability gender or age. Aboriginal and Torres Strait Islander people are strongly encouraged to apply.
