Project Administrator

Job Description
At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Location:
RAAF Base Williamtown
Category:
Business Support
Position Type:
Temporary
Job Reference:
BOE/1923075
Attachments:
No File Attached
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About the role
Wakulda is a world-leading Air Defence command and control (C2) system. It is a network-centric, ground-based air surveillance and control capability that supports C4ISR activities to conduct surveillance and manage the air battlespace, deliver defensive and offensive Counter-Air operations, and provide air battlespace management training.
We are looking for a proactive Project Administrator to join the Wakulda Program Management Office. You will work alongside the Program Manager at Williamtown (NSW) to help deliver this mission-critical system. This is an excellent opportunity for an organised, detail-focused professional to contribute to a high-visibility defence program.
This is a 6 month appointment to cover parental leave until December 2026
Responsibilities

• Provide day-to-day administrative and coordination support to the Program Management Office.
• Maintain program schedules, track milestones and manage action/decision logs.
• Prepare, proofread and distribute program documentation, reports and meeting minutes.
• Coordinate meetings, workshops and stakeholder briefings (including travel and venue arrangements).
• Maintain and update program records, registers and configuration documentation.
• Facilitate communication between internal teams, contractors and external stakeholders.
• Support risk and issue monitoring and help ensure follow-up actions are completed
• Oversight and control of program specific administration tools and programs (JIRA, Confluence)

Skills & Experience

• Proven experience in administrative or project support roles, ideally within defence, engineering, aerospace or similarly regulated environments, with 2+ years' experience.
• Effective interpersonal and communication skills, both written and verbal, and the ability to work in a diverse team environment.
• Strong organisational skills with an ability to manage competing priorities and tight deadlines.
• Comfortable using MS Office suite (Word, Excel, PowerPoint, Outlook) and collaborative tools. Experience with Jira and Confluence is an advantage.
• Professionalism, discretion and the ability to handle sensitive information.
• Demonstrated knowledge and commitment to WH&S and workplace diversity.

Applicants must be Australian Citizens to meet Defence security requirements.
Successful candidates must hold a current Australian Government issued NV1 clearance or higher. BDA will sponsor and support this clearance.
Benefits
Competitive Salary & Bonuses: Enjoy a competitive salary along with yearly bonuses.
Flexible Work Schedule: Benefit from a hybrid work model, with options for an RDO and WHF 2 days a week.
Paid Leave Options: Access various paid leave entitlements to support your personal and family needs.
Financial Discounts: Take advantage of discounted health insurance premiums, travel, and retail shopping, along with a nationwide Fitness Passport.
Financial Benefits: Explore options for novated leasing and salary sacrifice for superannuation.
Career Development: Receive both informal and formal tailored mentorship to accelerate your career growth and design promotional pathways.
Recognition Program: Participate in our recognition award program, which acknowledges professional achievements through a points and payment scheme.
About the company
At Boeing, we connect, protect, explore, and inspire the world through aerospace innovation. As one of Australia's leading prime defence contractors, Boeing Defence Australia supports some of the largest and most complex programs for the customers including the Australian Defence Force to support world- class defence capabilities. Boeing plays an integral role in the region's aerospace and defence industry. We're a leader in advanced manufacturing for commercial airplane components, the development and production of Collaborative Combat Aircraft, communications systems, sustainment, training and services, research and development, and uncrewed systems.
Centred in the Hunter Region of New South Wales, the Williamtown office is just 2 hours from Sydney and next to Newcastle. Here lies a team who loves the beach, national parks and passionate about making a difference in the defence industry with hands on development with the RAAF base.
We are committed to building a unique and inclusive workplace. Female applicants, people of Aboriginal or Torres Strait Island descent and ex-defence personnel are encouraged to apply.
How to apply
If you are ready to join an innovative defence industry leader, click Apply Now.
For more information about Boeing Defence Australia including more about our values and behaviours see our new website https://www.boeing.com.au/about-boeing-in-australia/subsidiaries/boeing-defence-australia.
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.