Project Coordinator

Key Responsibilities

• Coordinate and support project activities across multiple teams and stakeholders.
• Maintain project documentation including plans, schedules, risk logs, and status reports.
• Assist in tracking project milestones, deliverables, and budgets.
• Schedule and facilitate meetings, prepare agendas, and document minutes.
• Monitor and report on project progress, escalating issues as needed.
• Support resource allocation and procurement processes.
• Ensure compliance with internal processes and regulatory requirements.
• Liaise with vendors, clients, and internal departments to ensure smooth project execution.
• Assist with onboarding new team members and managing project tools/systems.
• Contribute to continuous improvement initiatives.
• Creating and updating key templates across ANZ (with potential to expand to other zones in AKA).
• Development of key ‘toolkit” materials for key legal areas – working closely with legal team including model clauses and negotiating points.
• Management and enhancement of key productivity tools including non-disclosure agreement creator, model clause(s) library and key legal/compliance training materials library.
• Maintenance of insurance certificate portfolio, and interaction with global insurance portal and teams on insurance certificate renewals.
• Preparation of routine agreement documents such as dealer agreement renewals, amendment documents and dealer due diligence materials.
• Management of library of key customer contracts – enhancing document retention processes and repository.
• Assistance with corporate secretarial activities and documents, driving further productivity and document capture.

Skills & Qualifications

• Proven experience in project coordination / administration, in the healthcare sector.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with project management tools (e.g., MS Project, Smartsheet, or similar).
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Attention to detail and problem-solving mindset.
• Tertiary qualification in Business Administration, Project Management, or related field preferred.

Why Join Us?

• Work with cutting-edge healthcare technologies that make a real difference.
• Be part of a collaborative and inclusive team.
• Opportunities for professional development and career growth.
• Flexible working arrangements and a supportive work culture.