Rates Coordinator

The Opportunity

We have a newly created opportunity for a Rates Coordinator to join our Finance (Legal Accounts) team on a full-time, permanent basis.  This role will be based in our Sydney office.

Working closely with our Rates Specialist and Pricing team, this role will be responsible for coordinating rate arrangements at both the client and matter level. You will provide support in managing and maintaining our firm's rates processes, ensuring compliance with client agreements.You will also assist in driving continuous process improvements.

This role requires a proactive individual with strong analytical skills, a keen eye for detail, and the ability to build effective relationships across teams.  There is an excellent opportunity for career progression for the right motivated person.

Key Responsibilities

• Assist with the resolution of rates queries from practice administrators (secretaries), lawyers, partners and the Clients & Markets team;

• Manage a high volume of special rate requests, escalating complex queries as required;

• Regularly monitor volume discount arrangements and revise client rates as necessary, ensuring supporting documentation is retained appropriately;

• Support the annual client agreement review process, including reviewing client letters for dispatch and ensuring all information is accurate, complete, and properly recorded/communicated. This includes liaising with relevant stakeholders to obtain information and ensure all sources of data are correct and consistent;

• Ensure compliance with rate structures as outlined in tender agreements and client contracts.

What We Are Looking For:

• At least 2-3 years' experience in a similar role within a professional services environment (law firm experience will be highly advantageous)

• Demonstrated experience handling high volume transactions with great accuracy and diligence

• Familiarity with a practice management system, ideally Aderant Expert (advantageous)

• Strong analytical skills and excellent attention to detail

• Excellent communication skills both verbal and written

• A positive, team player attitude with the willingness and desire to learn

• Intermediate MS Excel (desirable) and competent with other Microsoft Office programs

Why Join Clayton Utz?

At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions.

When you join us, you’ll enjoy:

• Access to professional development programs and career growth opportunities.

• The tools to perform your role to your best ability, with world-class infrastructure and resources including leading AI platform, Harvey.

• A focus on health and wellbeing, with initiatives to support your physical and mental health including lifestyle discounts via our partnership with AIA Vitality.

• A collaborative and inclusive culture that celebrates diversity and fosters belonging.

• Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.

• The option to purchase up to 4 weeks of additional leave annually.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.