Senior Administration Officer

• Casual opportunity supporting a busy research facility and research portfolio
• Based in the Charles Perkins Centre, at the University of Sydney Camperdown Campus
• HEO 6 $73.45 hourly rate plus 17% super

About the opportunity

We are seeking a proactive and organised Senior Administration Officer to provide administrative and operational support at Sydney Mass Spectrometry (SydneyMS), a core research facility at the University of Sydney.  SydneyMS provides expertise, research services and cutting edge technology for proteomics and metabolomics a wide range of disciplines in medical and life sciences.  Researcher come from across the University as well as for external not-for-profit institutions and from commerce.

In this varied role, you will support the day-to-day operations of the facility by managing researcher onboarding and inductions, coordinating purchasing and invoicing activities, organising seminars and events, and providing general administrative support to researchers and stakeholders.

This is a great opportunity to join a collaborative team of 11 people that supports world-class research and innovation.

About you

You are a highly organised administrator with excellent attention to detail and strong interpersonal skills. You enjoy working with people, building relationships, and providing high-quality support in a fast-paced environment.

To be successful, you will have:

• Experience in administration, coordination, or office support roles
• Experience with invoicing, purchasing, finance administration, or similar processes
• Strong organisational skills and the ability to manage competing priorities
• Excellent communication and stakeholder management skills
• A proactive, conscientious, and diplomatic approach
• Strong Microsoft Office skills, particularly Excel

Desirable but not essential:

• Experience in a university, research, or scientific environment
• Knowledge of systems such as Sydney FMS (PPMS), UniBuy, or PeopleSoft
• Experience supporting onboarding and induction processes

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations 

  Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University.  Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit:NSW Health employment requirements

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Leah Edwards, Recruitment Operations by email to [email protected]

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

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