We are looking for an experienced Executive Assistant to join our team in Sydney, supporting the Advisory business head co-head of Advisory.
Working in a fast-paced and close-knit team environment, you will support executives and members of the team with inbox and diary management, arranging internal and external face to face, phone and video meetings domestically and internationally.
You will manage domestic and international travel arrangements including accommodation, visas, client entertainment and expense claims, and interact regularly with other assistants (both internally and with clients) to coordinate meetings and events.
Qualifications & Requirements:
5+ years experience providing executive assistant support, preferably in the banking and finance industry
A proactive approach, with the ability to understand the nature of the business and priorities within the team while maintaining a high level of discretion, confidentiality and professionalism
Highly proficient in Microsoft Office and Concur and a demonstrated ability to quickly gain command of new systems
Strong organisational, planning and multi-tasking abilities and the ability to effectively manage conflicting priorities
Excellent relationship management with the ability to liaise, interact and communicate effectively with stakeholders at all levels, both internally and externally
Work collaboratively with the wider EA team across Sydney and Melbourne
Responsibilities:
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
Coordinate travel arrangements; domestic & international
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Assists in ad-hoc projects and events as needed
Works collaboratively with other administrative staff
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Help arrange large scale events for C-suite clients as well as internal social events and strategy days
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Job Family Group:
Business Strategy, Management & Administration------------------------------------------------------
Job Family:
Administrative Support------------------------------------------------------
Time Type:
Full time------------------------------------------------------
Most Relevant Skills
Please see the requirements listed above.------------------------------------------------------
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.------------------------------------------------------
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