STV is seeking a Senior Proposal Coordinator to join our Buildings group. This position is designated as hybrid (3 days week/in office) preferably in our Philadelphia, PA office but we are also open to our Baltimore, MD, Washington, D.C., and our New York, NY offices.
In this role, you will be part of a forward-thinking and diverse organization that is helping design and build creative environments for the next generation. We are also focused on making a difference in our employees’ lives by cultivating a culture of inclusion, career growth and a healthy and fun work/life balance.
Working with a dynamic team of technical project management and business development staff, your innovative proposal development and writing skills will be an important part of growing our business. The ideal candidate is a detail-oriented and creative self-starter who is forward thinking in their approach to developing captivating proposal content.
Opportunities for advancement exist for this role.
Responsibilities:
Proposal & Marketing Deliverable Development: Independently manage and prepare proposals, presentations, and qualification responses to solicitations from a variety of public and private buildings clients and prospective clients, including:
- Analyze solicitations and develop schedule, comprehensive outline, and compliance matrix for all responses to solicitations
- Manage and prepare proposals, presentations, and qualification submissions for a variety of different types of opportunities
- Attend walk throughs/pre-proposal conferences and kickoff meetings as needed
- Review and analyze solicitation documents and RFPs
- Collaborate and provide input for pursuit strategy (i.e. company differentiators, teaming, projects, staff, and production) with leadership team
- Develop, distribute, and manage submission outlines/schedules
- Facilitate color review meetings that solicit meaningful input
- Collaborate with the pursuit team and graphic designers to develop impactful graphics
- Interface with teaming partners and coordinate efforts
- Interact with Legal, Accounting, and other departments to meet proposal requirements
- Proof all submissions
- Ensure proper documentation has been completed for QA review
- Coordinate production efforts (i.e., reproduction, packaging, and delivery)
- Ensure compliance with STV’s brand guidelines.
- Participate in client debriefs to ensure lessons learned are integrated into future submittals
- Lead and support the development of clean, compliant, and compelling interviews to a variety of public and private buildings clients and prospective client
General Marketing Support
- Support the development of project descriptions and resumes for inclusion in the firm’s database as well as periodic maintenance of these and other marketing-related documents
- Work collaboratively with peers and managers to communicate needs
- Participate in the client strategic planning process with client managers, business development staff, and others to evolve long-term strategic relationships with our current and future clients as well as insights into their goals and objectives; and
- Provide logistical and administrative pursuit development support and actively participate in pre-RFP positioning strategy sessions, including:
- Competitor analysis
- Strategy development, including issues, strategies, experience with, and value propositions
- Firm qualification
Required Qualifications:
- Bachelor's degree, preferably in English, journalism, marketing, communications, or a related area of study
- Minimum 5 years of experience in proposal management in the in the architecture/engineering/construction management industry is required; experience with the federal pursuits, buildings pursuits, and design-builds a plus
- 5 years of experience completing RFP responses
- Proficiency in Microsoft ® Suite (Word, Outlook, and PowerPoint) and Adobe® InDesign
Requirements:
- Committed to delivering compelling, high-quality marketing deliverables
- Highly-organized and detail-oriented, with strong time management and research skills
- Excellent writing and grammatical skills and ability to adapt to an industry-specific style guide
- Ability to manage concurrent assignments under strict deadlines and willingness to work extended hours when necessary
- Creative, self-motivated professional who wants to grow and thrive in a collaborative environment
Resumes must be accompanied by a cover letter demonstrating what makes you qualified for this position. Your cover letter will be evaluated as a sample of your writing ability and creativity.
Compensation Range:
$79,899.94 - $106,533.25Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.
STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (16 days) • Paid Holidays (8 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships
STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.
