Analyze procurement processes, manage purchase requests, verify order accuracy, follow up with vendors, and resolve payment issues.
Goal of function:
- Active processing of operational and transactional purchase process (Source to Receipt Operations Process)
- Processing of upcoming procurement transactions in accordance to actual valid legal requirements, SOP’s, company policies and further guidelines.
Main Tasks:
Procurement Operations
- Purchasing of products and services
- Management of purchase requests.
- Verification of purchase requests for appropriate approvals, pricing, quantities, descriptions, and process and ensures correctness.
- Conversation of purchase request / Order placement and complete order processing.
- Review open PR-reports on a weekly basis to ensure timely conversion to PO.
- Contact vendors to follow-up on existing orders to determine status of delivery dates, quantities and method of shipment.
- Verification of order confirmation.
- Verification of contract fulfilment via contract partner.
- Communicate all critical delivery delays/issues with the appropriate clinic/plant and Category Manager (if applicable).
- Support AP SSC (shared service centre) by following up with requestors for missing GRs and clarifying invoice issues with vendors as needed.
- Assist in the resolution of payment issues helping to address vendor name and address, price and quantity discrepancies with invoices and POs.
- Follow up with vendors to ensure credit memos are received from supplier when products are returned or scrapped.
- Research and review open PO-reports on a weekly basis to ensure accuracy of reports and to determine if materials are overdue.
- Assist in facilitating purchase order changes as needed for shortages, price and terms adjustment.
- Escalate issues to supervisor/manager for resolution, as deemed necessary.
Execution of administrative activities related to purchasing
- Execution of internal/ external correspondence.
- Maintain vendor relations through direct personal contact, phone, or written correspondence.
- Review and comply with the Code of Business Conduct and all applicable company policies and procedures, local, state and federal laws and regulations.
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