The role involves managing procurement operations, processing purchase requests, verifying orders, ensuring compliance, and maintaining vendor relationships. It includes administrative tasks and assisting with invoice resolution and order management.
Goal of function:
- Active processing of operational and transactional purchase process (Source to Receipt Operations Process)
- Processing of upcoming procurement transactions in accordance to actual valid legal requirements, SOP’s, company policies and further guidelines.
Main Tasks:
Procurement Operations
- Purchasing of products and services
- Management of purchase requests.
- Verification of purchase requests for appropriate approvals, pricing, quantities, descriptions, and process and ensures correctness.
- Conversation of purchase request / Order placement and complete order processing.
- Review open PR-reports on a weekly basis to ensure timely conversion to PO.
- Contact vendors to follow-up on existing orders to determine status of delivery dates, quantities and method of shipment.
- Verification of order confirmation.
- Verification of contract fulfilment via contract partner.
- Communicate all critical delivery delays/issues with the appropriate clinic/plant and Category Manager (if applicable).
- Support AP SSC (shared service centre) by following up with requestors for missing GRs and clarifying invoice issues with vendors as needed.
- Assist in the resolution of payment issues helping to address vendor name and address, price and quantity discrepancies with invoices and POs.
- Follow up with vendors to ensure credit memos are received from supplier when products are returned or scrapped.
- Research and review open PO-reports on a weekly basis to ensure accuracy of reports and to determine if materials are overdue.
- Assist in facilitating purchase order changes as needed for shortages, price and terms adjustment.
- Escalate issues to supervisor/manager for resolution, as deemed necessary.
Execution of administrative activities related to purchasing
- Execution of internal/ external correspondence.
- Maintain vendor relations through direct personal contact, phone, or written correspondence.
- Review and comply with the Code of Business Conduct and all applicable company policies and procedures, local, state and federal laws and regulations.
Top Skills
Procurement Management Systems
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