Special Events Coordinator

• Full-time Fixed Term up to 30 September 2027, located at University of Sydney

• Contribute to high quality projects and events across the prestigious Sydney Conservatorium of Music

• Base Salary HEO 6, $107,312 p.a. - $115,686 p.a. + 17% superannuation

About the opportunity

The Sydney Conservatorium of Music (SCM) is one of the oldest and most prestigious music schools in Australia. It is a distinctive part of Sydney’s arts and educational nucleus. The SCM is renowned for its exceptional commitment to music, innovative programs and partnership programs with Australia’s major music organisations. Since its inception in 1915, the Conservatorium has played an important role in shaping Sydney’s cultural identity.

The Special Events Coordinator supports the strategic external engagement priorities of the SCM with a broad focus on the development and delivery of events, projects, and other external engagement activities. Reporting to the Strategic Relations Manager, the role includes implementation of the External Engagement Strategy, including providing administrative support, managing effective stakeholder relationships with internal and external stakeholders, and coordinating engagement activities.

Your key responsibilities will be to:

• provide organisation, coordination and production of the SCM events and special projects including Masterclasses, Alumni and Development events, high profile events and other special performances and bespoke school engagement activities

• provide management and coordination of travel scholarships and global mobility opportunities

• represent the SCM and University at a range of functions in a professional manner, including meet and greet of VIP guests, dealing with the public and performing front-of-house duties where necessary

• ensures appropriate coordination of venue bookings, accommodation, catering and other logistic support services such as AV or ICT support

• manage administrative activities and services including records keeping and provide accounting support.

About you

We are seeking an exceptional Special Events Coordinator, who possesses:

• tertiary qualifications in business administration and/or equivalent relevant experience in business
  administration

• previous experience in event coordination, with experience in a musical or arts organisation preferred

• excellent interpersonal and communication skills, and the ability to work autonomously and as part of a team

• ability to prioritise and manage multiple tasks to meet tight deadlines

• experience in financial management including managing budgets and controlling income and expenditure

• advanced MS Office skills, including Word, Outlook, Excel and Mail Merge.

Work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations 

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University.  Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Helen Efstathiou, Recruitment Consultant, Recruitment Operations on +61 2 8627 7137 or by email [email protected]

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The University reserves the right not to proceed with any appointment.

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