Team Administrator - Sydney

Due to an internal promotion, we are seeking a motivated and customer‑focused individual to support our Legal and Business Operations teams in our Sydney office on a full‑time, 18‑month fixed‑term contract.

This is an exciting opportunity to join a growing team in a fast‑paced, high‑energy environment, offering variety, professional development and broad exposure across the firm.

The Role

This role is ideally suited to someone looking to build and grow their administrative career and who will thrive with the mentoring and support provided by our Legal PAs. You will bring a strong eagerness to learn, a high level of attention to detail and excellent communication skills.

You will be part of a friendly and collaborative legal support team, with opportunities to contribute to firm‑wide initiatives across health and wellbeing, diversity and inclusion, and social engagement.

Due to the nature of the role, full‑time, in‑office attendance is required, working between 8:30am and 5:00pm.

Key Responsibilities

As Team Administrator, your initial responsibilities will include:

• Room bookings

• Expense management

• Copying, scanning, photocopying and binding

• Database entry and filing

• Reception coverage and event support

• Ad hoc administrative duties

As the role develops, you will also assist with matter management activities and provide leave cover for our Legal PAs.

About You

To be successful in this role, you will be a customer‑service champion who enjoys working collaboratively and delivering exceptional service.

You will also bring:

• 6 months to 4 years’ experience in a customer‑focused and/or administrative role

• Proficiency in the Microsoft Office suite (particularly Outlook, Teams and Word), with the ability to learn and adapt to new technologies

• Excellent verbal and written communication skills, with confidence engaging internal and external stakeholders

• Strong organisational and prioritisation skills

• A collaborative mindset and strong interpersonal skills

• A demonstrated ability to maintain discretion and confidentiality at all times

• Behaviours aligned with the firm’s core values of ABC – Approachable, Bold and Connected

• Energy, enthusiasm and a genuine passion for the role

Why Join Pinsent Masons?

• We have a global reach and a local feel. With 30 offices and 2000 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.

• We do things a bit differently. Legal services are at the core of our business; however we have diversified into other areas providing complimentary services to clients through offerings like Vario flexible services.

• We like to be flexible. Our firm is professional and allows you to bring our whole self to work. Dress for your day and in your own style and participate in practices that support your wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.

• We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.

Diversity and Inclusion

At Pinsent Masons, we are committed to creating a workplace where everyone feels valued and included. We welcome applications from all suitably qualified candidates regardless of ethnicity, religion, age, disability, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Applications

To be considered, please submit your application via the advertisement. Applicants must have full and unrestricted working rights in Australia.

This role is being exclusively recruited by the Pinsent Masons Talent Acquisition team and is not listed with any recruitment agency. Should we require any assistance, we will contact our preferred agencies directly.