Business Administrator – Berkshire Park
Location: Berkshire Park NSW
Company: BGIS, Government Aligned Client
Employment Type: Full-Time, Permanent, On-Site (Hybrid)
Other Information: Newly Created Role. Excellent Job Security. Applicants must be Australian Citizens or Permanent Residents
🌿 We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.
About BGIS
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across diverse and highly regulated environments. We are committed to safety, collaboration, and operational excellence in everything we do.
Purpose of the Role
BGIS is seeking a motivated and detail-oriented Business Administrator to support a complex, high-compliance portfolio within a secure government environment.
Reporting to the Contracts Support Officer, you will provide essential procurement administrative and operational support to the Technical Asset Management (TAM) team. Your work will directly contribute to maintaining Planned Preventative Maintenance Variation Registers and vendor pricing matrices, updating contract variation templates, updating monthly compliance, supporting asset management processes, and ensuring the smooth delivery of planned maintenance programs.
This role is ideal for someone who is highly organised, proactive, and enjoys working across multiple priorities in a fast-paced environment. You’re someone who asks questions, takes initiative, and thrives on keeping things running efficiently.
Key Responsibilities
- Assist with contractual variations, update variation registers and vendor pricing matrices to accurately capture asset data and associated fees
- Maintain compliance calendars, registers, and documentation to support statutory requirements
- Generate and manage Planned Preventative Maintenance (PPM) work orders
- Maintain and update asset registers within CMMS systems
- Audit service reports, identify issues, and escalate where required
- Support data integrity through regular updates, reporting, and system management
- Assist with financial processes including invoice reviews, purchase orders, and variation tracking
- Prepare reports, extract asset data, and support audit requirements
- Coordinate with internal teams and external vendors to ensure service delivery standards are met
Education, Experience & Skills
Essential:
- Strong administrative experience in a fast-paced environment
- High level proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Excellent organisational skills with the ability to manage competing priorities
- Strong attention to detail and data accuracy
- Effective communication skills with a collaborative approach
- Ability to work both independently and within a team
Desirable:
- Experience in facilities management, asset management, or compliance-driven environments
- Familiarity with CMMS or asset management systems
- Exposure to financial administration processes (invoicing, variations, procurement)
Workplace Flexibility
This is a permanent, full-time position (40 hours per week, Monday to Friday) based on-site with hybrid working options available.
Why Join BGIS?
Key Benefits Include:
✔ Spot recognition vouchers and $2,000 employee referral bonus
✔ Access to Flare discounts across retailers, utilities, and more
✔ Fitness Passport for you and your family
✔ Employee Assistance Program (EAP) and wellbeing initiatives
✔ Career development through internal mobility and leadership programs
✔ 2 paid volunteer days annually
✔ Inclusive workplace with strong diversity and inclusion focus
BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. With over 12,000 employees worldwide, we support critical environments across government, healthcare, and infrastructure sectors.
How to Apply
If you are a proactive and adaptable administrator who enjoys working in structured, high-performing environments, we would love to hear from you.
BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.
Eligibility
Applicants must be Australian Citizens or Permanent Residents to be considered for this Client
Apply Now
Be part of a workplace that values diversity, safety, sustainability, and continuous improvement.
Explore more opportunities at https://apac.bgis.com
BGIS Sydney, New South Wales, AUS Office
Sydney, Australia
