Business Operations Coordinator

Our Why

Datacom works with organisations and communities across Australia and New Zealand to make a difference in people’s lives and help organisations use the power of tech to innovate and grow.

About the role

The Business Operations Coordinator performs detailed administrative and data duties to support rebate allocations, MDF/COOP funding and AP/AR processes — including accessing partner portals, tagging rebates to client level, journaling to accounts, raising POs and invoices, and resolving vendor payment queries.

NOTE: This role is available for Australian citizens and residents only.

What You’ll Do

• On time creation of purchase orders and invoices to lodged to vendors portals
• Follow up on invoices pending and walk to completion
• Tagging rebates to client to see the probability
• Rebate & funding administration: access partner portals, tag rebates to client level, journal to accounts, and maximize COOP/MDF funding.
• MDF/COOP processing: enter data into vendor sites, compile activity records, raise invoices and purchase orders to support rebate and funding claims.
• AP/AR & vendor management: action invoice and payable queries, liaise with vendors/distributors and internal teams to resolve disputes and ensure timely payments.
• Purchase order & invoice workflow: create POs and invoices on time, follow up on outstanding items and drive transactions to completion.
• Reporting & reconciliation: produce weekly reports on claimed/outstanding funding and accurately distribute funds across business units/states as required

What You’ll Bring

You will be a professional person who has great communication skills - both written and verbal.. You can demonstrate a strong ability to work effectively, prioritizing your tasks to meet deadlines and looking for constant improvement allowing you to respond correctly quickly and easily to changing demands, deadlines, and priorities. We are looking for:

• High attention to detail and strong organizational skills.
• Proficiency in Excel and Power BI; experience with data ingestion/ETL tools and SQL is desirable.
• Experience with vendor portals, PO/invoice processing, and basic accounting journaling.
• Strong problem-solving, stakeholder management and written/verbal communication skills.
• Ability to work cross-functionally and manage multiple priorities to meet deadlines.

Why Join Us Here at Datacom?

Datacom is one of Australia and New Zealand’s largest suppliers of Information Technology professional services. We have managed to maintain a dynamic, agile, small business feel that is often diluted in larger organisations of our size. It's our people that give Datacom its unique culture and energy that you can feel from the moment you meet with us.

We care about our people and provide a range of perks such as social events, chill-out spaces, remote working, flexi-hours and professional development courses to name a few. You’ll have the opportunity to learn, develop your career, connect and bring your true self to work. You will be recognised and valued for your contributions and be able to do your work in a collegial, flat-structured environment.

We operate at the forefront of technology to help Australia and New Zealand’s largest enterprise organisations explore possibilities and solve their greatest challenges, so you will never run out of interesting new challenges and opportunities.

We want Datacom to be an inclusive and welcoming workplace for everyone and take pride in the steps we have taken and continue to take to make our environment fun and friendly, and our people feel supported.