We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.
We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.
Whether you're building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in.
About the Role
As one of the world’s largest accounting and consulting networks, BDO helps a diverse range of clients with a diverse range of needs. This is especially true of our Advisory Practice, which provides transaction, risk, and executive services to clients navigating an exceptional range of challenges, changes, and opportunities.
About the Opportunity
We are looking for an experienced Executive Assistant to work within our Advisory team in Sydney. This role will be providing operation support to multiple Partners and the broader team across the Service Line as required.
This role will actively manage Partners' calendars from scheduling appointments, resolving appointment conflicts, proactively planning weeks ahead (priorities, travel, buffers, prep time) and ensuring that tasks are completed within the required timeframes.
Your key responsibilities will also include:
- Management of the Partner’s mailbox, as required.
- Provide financial administration support to the team to enable efficient management of client work in progress (WIP), debtors, accounts for payment and the answering of any associated queries.
- Deliver administrative and billing support to the team by preparing monthly invoices, proactively managing approval workflows, and contributing to the achievement of monthly billing budgets.
- Assist with meeting preparation and follow-up by preparing agendas, briefing notes, pre-reads and action tracking.
- Assist with document and presentation support by providing high-quality formatting/proofing of client-facing and internal documents and slide packs.
- Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASIC searches and client acceptance procedures.
- Collaborate with the marketing team by preparing tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
- Coordinate team initiatives including functions, scheduling recurring team and/or partner meetings, organising training sessions and staying across employee movements.
- Book domestic and international travel for Partners and the team.
- Assist Partners with administrative tasks including expenses, timesheets, internal reporting and any ad hoc requests.
- Work closely with the wider Administration Team to provide support and coverage as needed and work collaboratively as a team to ensure the efficient and effective operation of the service line.
- Work cohesively with all areas of the firm, including members of the Shared Services teams.
About You
Our ideal candidate comes from a lengthy background in professional services supporting multiple Partners/Senior Leaders with a wide range of needs. They will have the ability to uphold a high degree of confidentiality, professionalism, maturity and integrity with regards to sensitive work-related matters.
Combined with:
- A natural approachable demeanour with a genuine desire to help and support with all work-related matters and colleagues.
- Proactive and conscientious approach, with a willingness to complete all aspects of the role.
- An ability to handle competing urgent requests, ambiguity, and last-minute changes with composure.
- High attention to detail and organisation skills (both for self and team).
- A strong level of customer service and high responsiveness to both internal and external stakeholders.
- Enthusiasm to be part of a team, always willing to assist colleagues from all teams and levels.
- Proficient Microsoft Suite skills (minimum of intermediate level for Excel).
Why BDO?
Working for BDO you will be part of a growing and market leading professional services firm.
Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.
Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.
We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.
Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.
Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.
With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.
Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).
We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).
BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at [email protected]
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