Provides executive and business support to senior leaders in an equities sales and marketing team. Responsibilities include complex calendar management, meeting coordination, confidential communications, high-volume expense and invoice processing, domestic and international travel arrangements, event logistics, office operations, stakeholder coordination, and ad hoc project support. The role requires strong organization, discretion, communication, judgment, and proficiency with Microsoft Office.
Join our team to support the Head of Sales, Markets and Securities Services team along with other senior leaders in delivering exceptional outcomes for our clients.
As an Executive Assistant in Equities Sales & Marketing, you’ll be at the heart of our operations, ensuring seamless support to enable our teams to focus on what matters most. This is your opportunity to grow your career, build strong relationships, and contribute to a culture of excellence. You will work closely with colleagues both locally and globally, helping us deliver outstanding results in a dynamic environment.
You'll use strong judgement with a collaborative, team-first approach to manage priorities, coordinate logistics, and deliver a consistently high standard of administrative and operational support. You'll also partner with other Executive Assistants to ensure seamless coverage and consistent support for key stakeholders.
Job Responsibilities
Executive & Business Support
- Manage complex calendars, coordinate meetings across multiple time zones, anticipate needs, and proactively resolve scheduling conflicts.
- Screen and prioritize calls, emails, and business requests while handling confidential information with discretion and strong follow-through.
- Draft, edit, and quality-check professional communications, documents, presentations, and meeting materials.
- Build and maintain strong relationships with internal and external stakeholders to deliver a seamless client and stakeholder experience.
Expenses (High-Volume) Invoices & Controls
- Manage high-volume expense processing and invoice administration, ensuring accuracy, timely submission, policy compliance, and prompt resolution of discrepancies.
Logistics & Coordination
- Coordinate domestic and international travel arrangements in compliance with firm policies and documentation requirements.
- Organize and execute meetings and events, including agendas, materials, attendee coordination, and on-the-day logistics.
- Support office operations and ad hoc projects by managing supplies, coordinating stakeholder inputs, tracking actions, and driving timely completion of deliverables.
Required Qualifications, Capabilities, and Skills
- Minimum 5 years’ experience as an Executive Assistant supporting senior leaders across large teams
- Advanced organizational skills and attention to detail
- Demonstrated sound judgement and discretion in confidential matters
- Strong interpersonal, written, and verbal communication abilities
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook - incl. CoPilot)
- Excellent telephone etiquette and ability to manage competing priorities
- Proven experience managing complex calendars and travel arrangements
- Business or Secretarial College diploma or equivalent qualification
Preferred Qualifications, Capabilities, and Skills
- Experience supporting teams in an Equities Trading environment or equivalent dynamic workspace in financial services
- Experience with expense management systems and invoice processing
- Experience coordinating logistics across multiple locations and stakeholders
- Ability to work effectively with remote teams
- Experience leading or supporting ad hoc projects
- Advanced proficiency in Microsoft Office applications
- Demonstrated adaptability in a fast-paced, dynamic environment
About UsJ.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
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