Executive Assistant, Finance

At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined. That’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow and deliver better outcomes for members. We are dedicated to building a high-performance environment underpinned by a strong risk culture, ensuring we deliver the best outcomes for our members.

Your New Role

As Executive Assistant, Finance, you will provide high-quality administrative support to the Chief Financial Officer and Finance leadership team. You will proactively manage priorities, coordinate key Finance activities and help establish simple, repeatable and sustainable administrative processes.

Working closely with senior leaders and stakeholders across the organisation, you will manage sensitive information with discretion, anticipate requirements and support the effective operation of the Finance Domain.

Key duties include but are not limited to;

• Proactively manage executive diaries, meetings, papers, scheduling conflicts and requests from internal and external stakeholders.

• Coordinate travel, invoices, purchase orders, credit cards and monthly reconciliations for Finance leaders.

• Manage Finance calendars, leadership forums, meeting agendas and administrative processes.

• Draft executive communications, presentations and documents, and maintain relevant Finance Teams content.

• Coordinate Executive, Board and Committee papers in line with internal timetables and quality requirements.

• Organise Finance events, conferences, offsites and team days in consultation with colleagues across the organisation.

• Build trusted stakeholder relationships and continually improve administrative processes to support efficient and effective delivery.

What You’ll Need

• At least seven years’ experience in a senior Executive Assistant role, with experience supporting C-suite executives preferred.

• Significant experience supporting senior executives in a demanding and dynamic environment.

• Strong proficiency in Microsoft Word, Excel, Outlook and PowerPoint.

• Strong written and verbal communication skills, including experience handling confidential and sensitive information.

• Excellent organisational skills, attention to detail and the ability to manage competing priorities and deadlines.

• Demonstrated initiative, sound judgement and the ability to work independently while adapting quickly to changing circumstances.

• Strong stakeholder management and interpersonal skills, with the ability to build trusted relationships across all organisational levels.

• Experience in financial services, professional services or a similar environment will be highly regarded.

Life at AustralianSuper

AustralianSuper is committed to colleague development, and we support our people with ongoing learning, coaching and training, as well as career opportunities across our expanding global organisation. We offer generous leave entitlements and promote a blended working environment in which all roles can flex, and we’re happy to discuss what this looks like for you.

What’s Next

Apply now, if you share our values of Energy, Integrity, Generosity of Spirit and Excellent Outcomes and would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results.

We cultivate a workplace that champions safety, respect, inclusiveness and diversity. We are committed to supporting our diverse workforce in a way that is inclusive and embraces diversity in all its forms. If you require any reasonable adjustments to the recruitment process or the role, please let our recruitment team know.

AustralianSuper uses AI to review resumes and conduct initial phone interviews. This involves processing your resume, cover letter, and voice recording in Australia and the USA to help assess your suitability for the applied role. When invited to an AI phone screening, you may opt for a traditional phone screening instead. For information on how we handle your personal data, please refer to our Candidate Privacy Policy. 

https://www.australiansuper.com/careers/candidate-privacy-notice

Agencies please note: this vacancy is being managed directly by AustralianSuper’s Talent Acquisition team. We will contact our preferred agency partners should we require additional support. Thank you.