Provide high-level executive support to the Group Executive on a 13-14 month parental leave contract: manage complex calendars, coordinate international travel, prepare board reporting and presentations, plan events and leadership offsites, track projects and actions, handle expenses and purchase orders, and support business communications across the organisation.
About us:
Macquarie Data Centre are Australia most experienced Data Centre Provider and experts in seriously secure, sovereign and compliant data centres.
Our AI and cloud data centres are trusted by the world’s biggest hyperscalers, Global Fortune 500 companies and 42% of the Australian Federal Government. All our campuses are Certified Strategic by the Australian Federal Government and backed by a highly experienced cohort of government cleared engineers.
We are an owned by the ASX listed Macquarie Technology Group.
Step into one of Australia’s most secure, high-performance Data Centres and launch your engineering career supporting mission-critical infrastructure for cloud, defence and enterprise customers.
The Opportunity
At Macquarie Data Centres, we're building the infrastructure that powers Australia's digital future. We're looking for a highly organised, proactive and polished Executive Assistant to join us on a 13-14-month parental leave contract, supporting our Group Executive.
This is far more than diary management. You'll be the trusted right hand to a senior executive, keeping priorities on track, coordinating complex international travel, delivering exceptional events and ensuring the smooth running of key business activities. You'll also provide light-touch support to the Executive GM while partnering closely with senior leaders across the business.
No two days are the same. One day you'll be coordinating an international executive itinerary with customer meetings across multiple cities, the next you'll be delivering a leadership offsite, preparing Board reporting or bringing a company Town Hall to life.
If you're someone who thrives in a fast-paced environment, anticipates what's needed before being asked and genuinely enjoys making things happen behind the scenes, we'd love to hear from you.
Why Us?
- We're Great Place to Work Certified 2024 and2025.
- We have been named a Global Winner of the 2024 Gallup Exceptional Workplace Award!
- We have the highest Net Promoter Score on the ASX, the World's best customer experience & crowned in 2020 at the World Communications Awards.
- You’ll make an impact: Enjoy being part of a driven team with a collaborative culture that values decision-makers and action.
- We Invest in you: Accelerate your career through our learning and development opportunities - think Gallup strengths-based training, defined career pathways and fantastic internal mobility opportunities across the group.
About You!
- Significant experience supporting C-suite or Executive-level leaders.
- Exceptional diary and calendar management skills, with the ability to juggle competing priorities.
- Highly organised with outstanding attention to detail.
- Confident coordinating complex domestic and international travel, including detailed itineraries and executive meetings.
- Experienced in planning and delivering corporate events, leadership offsites, Town Halls and team activities.
- Strong communication skills with the confidence to engage professionally with senior executives, customers and external stakeholders.
- Proactive, resourceful and always one step ahead.
- Comfortable managing confidential information with absolute discretion.
- Able to work independently while building strong relationships across the business.
- Calm under pressure and able to adapt quickly to changing priorities.
Required Skills!
- Executive calendar and meeting management.
- Board reporting and executive presentation preparation.
- Meeting coordination, minute taking and action tracking.
- Project coordination and follow-up of key deliverables.
- Event planning and budget management.
- Expense reconciliation, invoice processing and purchase orders.
- Business communications and document preparation.
- Microsoft Office Suite (Outlook, PowerPoint, Word and Excel).
- Experience with Concur, SharePoint and Canva is highly regarded.
In this role you'll be responsible for!
- Managing the Group Executive's complex calendar and meeting schedule.
- Providing light-touch executive support to the Executive GM.
- Coordinating Town Halls, leadership offsites, workshops and team events.
- Supporting customer, partner and charity events in partnership with Marketing.
- Planning international executive travel, including flights, accommodation, transport, restaurants, activities and detailed itineraries.
- Preparing monthly Board reporting and executive presentations.
- Tracking actions, projects and key business deliverables.
- Managing expenses, purchase orders and event and travel budgets.
- Supporting business communications and providing ad hoc executive assistance as required.
If this excites you, apply now, we'd love to hear from you!
Macquarie Technology Group Sydney, New South Wales, AUS Office
2 Market St, Sydney, New South Wales, Australia, 2000
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