Provide administrative support including invoicing, purchase orders, QuickBooks data entry, customer email/phone support, travel coordination, office supply management, record keeping, and general office administration to ensure smooth daily operations.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Minimum 3+ years of experience in an office administration, administrative assistant, or office support role.
- Previous experience with invoicing, purchase orders, and general office administration processes.
- Basic working knowledge of QuickBooks with experience performing data entry and maintaining accurate financial records.
- Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Excellent verbal and written English communication skills with a professional and customer-focused approach.
- Highly organised with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
- Experience coordinating travel arrangements and managing office stock or inventory is highly desirable.
- Self-motivated, reliable, and capable of working independently while maintaining accuracy in a fast-paced environment.
Core responsibilities:
- Manage day-to-day administrative operations, ensuring the smooth running of the office and supporting internal teams.
- Respond to customer enquiries via phone and email, providing professional and timely customer service.
- Prepare, issue, and follow up on customer invoices while maintaining accurate billing records.
- Create and process purchase orders, ensuring documentation is accurate and completed on time.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Monitor office supplies and stock levels, placing orders and maintaining inventory to support business operations.
- Perform accurate data entry into QuickBooks by transferring financial information from spreadsheets and other source documents.
- Maintain organised records, update databases, and assist with general administrative tasks as required.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
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