Provides executive and administrative support to a buyer's agent, including client communication, calendar management, CRM updates, transaction coordination, document organization, deadline tracking, vendor communication, social media posting, newsletter support, marketing material creation, data entry, and meeting reports.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Proven experience as a virtual assistant, administrative assistant, or in a similar role (Australian real estate experience).
- Strong knowledge of real estate processes and terminology (familiarity with buyer’s agent duties a plus).
- Excellent organisational skills and attention to detail.
- Proficiency with office software such as Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar), Canva and real estate tools (CRM systems).
- Proven ability with posting to social media and Google My Business
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Tech-savvy and familiar with online communication tools (Zoom, Slack, etc.).
- Knowledge of social media platforms
- Self-motivated, reliable, and able to work independently with minimal supervision.
- A positive, customer-service-oriented attitude and a desire to contribute to a team.
Core responsibilities:
- Client Communication: Respond to emails, calls, and messages. Schedule meetings and private inspection. Follow up with clients and gather necessary paperwork, identification and checks
- CRM & Database Management: Update client details, notes and transaction progress in CRM. Contracts timeline management. Track leads and schedule follow-ups, meetings. Organise digital files and contracts.
- Transaction Support: Assist with preparing contracts and transaction documents. Track important deadlines (inspections, appraisals). Communicate with vendors (inspectors, lenders, title companies). Organise settlement gifts
- Marketing & Social Media: Help create and schedule posts for social media – Facebook, LinkedIn, Instagram, Google Business Assist in writing and sending email newsletters, announcements and off market listings Design flyers and marketing materials for properties using Canva and CRM
- General Administrative Support: Organise and maintain digital documents. Manage the Buyer’s Agent’s calendar and appointments, as well as your own emails. Perform data entry and prepare reports for meetings.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
Similar Jobs
Artificial Intelligence • Information Technology • Software
Supports the CEO and Chief of Staff by coordinating meetings, travel, dinners, events, conferences, and offsites. Manages onboarding, equipment and tooling requests, expenses, invoices, vendor setup, document formatting, and business records. The role also involves building AI-enabled administrative systems and coordinating across Australia and US time zones. Candidates should have administrative or executive support experience, startup or investment-firm exposure, event coordination skills, strong English, and proficiency with modern collaboration tools.
Top Skills:
Ai ToolsChatgptClaudeGoogle WorkspaceLinearNotionSlackZulip
Agency • Information Technology • Professional Services • Manufacturing
Provides remote administrative and operational support for HOA and property management associations. Responsibilities include handling homeowner and vendor communications, tracking requests and deadlines, coordinating bids and contractors, maintaining records and PDFs, supporting board elections and meetings, preparing disclosure packets, managing spreadsheets, assisting with basic financial tracking, and following tasks through completion across multiple associations.
Top Skills:
BuildiumPdf And Digital Document-Management ToolsSpreadsheet SoftwareZoom
Other
Supports the executive office through calendar and meeting coordination, agenda and minutes preparation, confidential document management, communications, event planning, travel booking, doctor credentialing records, reporting, audits, and continuous improvement initiatives. Responds to patient and visitor queries, liaises with internal and external stakeholders, and manages competing priorities in a hospital environment.
What you need to know about the Sydney Tech Scene
From opera to comedy shows, the Sydney Opera House hosts more than 1,600 performances a year, yet its entertainment sector isn't the only one taking center stage. The city's tech sector has earned a reputation as one of the fastest-growing in the region. More specifically, its IT sector stands out as the country's third-largest, growing at twice the rate of overall employment in the past decade as businesses continue to digitize their operations to stay competitive.
