Executive Assistant

Job Description :

Who are we?

At Diageo, we're all about crafting remarkable stories of ambition and success. From iconic global brands like Johnnie Walker, Smirnoff, Tanqueray, and Don Julio to local favorites like Bundaberg Rum and Reeftip, we are pioneers setting the stage for the future of spirits. Joining us means being part of a team that leads the way in the industry and drives brands that consumers celebrate in meaningful moments. With a vibrant, forward-thinking team behind you, we'll help you reach new heights and make a real impact on the world.

Our Brands, Australia

While you may not know Diageo by name, our brands have likely been a part of your celebrations. By joining Diageo Australia, you'll have the chance to shape the future of iconic brands such as Johnnie Walker, Smirnoff, Bundaberg Rum, and rising stars like Don Julio and Ciroc. With a passionate team spread across 8 locations, you'll inspire performance and create new possibilities while unleashing your potential.

What will your role be?

As an Executive Assistant (EA), you'll play a crucial role in supporting two senior leadership team members and ensuring that operations run smoothly and efficiently. You'll manage multiple competing priorities, maintain executives' schedules, coordinate key business travel, and act as a key liaison for internal and external stakeholders. Your proactive approach and ability to act on sound judgment without waiting for instructions will be essential to keeping everything running seamlessly.

The role requires someone who thrives in a fast-paced, demanding environment. The intensity of the schedules requires you to stay ahead, anticipate needs, and manage priorities without delay. You'll be expected to quickly establish rapport and understand your executives' styles, routines, and preferences, ensuring you're always planning ahead on their behalf.

Additionally, you'll coordinate and prepare agendas, logistics for meetings, as well as key materials for presentations, reports, and more.

What does this role look like for you?

• Proactively manage and organize complex executive calendars and meetings for two executives
• Coordinate international and domestic travel, ensuring smooth logistics
• Prepare, organize, and coordinate key materials for meetings, presentations, reports, agendas, and meeting logistics
• Build and maintain relationships with key internal and external stakeholders
• Provide high-level administrative support, including document management and event coordination
• Identify potential issues before they arise and take autonomous action to implement solutions promptly
• Build collaborative and positively assertive rapport with peers, leadership teams, and the wider business community to effectively manage requests for executives' time

What will you bring to the table?

• Proven experience in an Executive Assistant or similar administrative support role
• Exceptional organizational skills, with the ability to handle multiple tasks effectively
• High proficiency in Microsoft Office Suite, Concur, and Coupa platforms, particularly in calendar and email management
• Strong executive-level communication capability and sensitivity, interacting regularly with external EAs of significant ASX-listed companies and their executives
• Proactive, positive, and solutions-focused approach, able to work in a fast-paced environment without waiting for instructions
• Proven ability to quickly identify issues and take independent action to resolve them
• Expert in managing competing priorities, ensuring the executives' needs are met while keeping schedules intact

What are the benefits?

At Diageo, we celebrate you, not just the brands we craft. You'll have access to a wealth of benefits to ensure that you can excel both professionally and personally. Our culture of flexibility allows you to thrive while delivering bold, innovative plans.
You'll be rewarded with a competitive salary, generous bonus scheme, product allowance, and flexible leave entitlements. Additionally, you'll benefit from an industry-leading parental leave policy, volunteering days, workplace giving, and access to mental health and fitness platforms to support your well-being.

Our commitment to inclusion and diversity:

We believe that diverse talent is key to our success. We thrive when we have people from different backgrounds, skills, and experiences – reflecting the global consumer base we serve. We are committed to an inclusive culture where every individual's contribution is valued and respected.
Flexibility is at the core of our work culture. Whether you prefer part-time, compressed hours, or flexible locations, we encourage you to talk to us about how we can support your needs. Don't let anything hold you back from applying.

Worker Type :

Fixed Term Contract (Fixed Term)

Primary Location:

Sydney HQ

Additional Locations :

Job Posting Start Date :

2025-03-17