Executive Assistant

Primary DetailsTime Type: Part time

Worker Type: Employee

Term: Permanent, part time – 3 days per week. Tuesday and Thursday are essential, the other day is negotiable.

Location: Sydney

Happy to talk flexible working

The opportunity

As the Executive Assistant to the Group Head of Financial Risk Management, you will provide proactive management and counsel to support the leader both short-term and long-term.

We are seeking a highly organised and resilient Executive Assistant who desires to build a long-term career with QBE.

Key accountabilities include managing deliverables, inputs, and timelines, coordinating with team and stakeholders, and handling reporting, diary, and travel requirements. This role offers the chance to partner with fast-paced and agile leaders and take on broader opportunities to support them and the team.

You will work closely with the Risk leadership team, their respective EAs, and global stakeholders, providing executive coordination while maintaining a high level of confidentiality and discretion.

Key responsibilities will include:

• Forecasting deliverables and meeting commitments, ensuring leaders are equipped to deliver.

• Collaborating with team members on various tasks and projects, fostering a cooperative and productive work environment.

• Assisting in the development and implementation of team initiatives and process improvements.

• Coordinating correspondence, presentations and reports for the Senior Management team.

• Optimising business appointments and travel arrangements for Senior Executives.

• Managing a wide range of contacts at all levels, from within and outside the organization.

• Management of cost centre budgets and financial team requirements including invoicing.

• Serving as the point of contact for process guidance, team member inductions, and onboarding.

Please note, applications will not be reviewed until the week commencing 28th April 2025. The interview process will consist of at least 2 stages. 

Your story so far

We are looking for a proactive, highly organised, and resilient Executive Assistant who enjoys working with stakeholders at all levels and can juggle a diverse and fast-paced workload.

Other key attributes that will see you succeed in this role:

• Strong interpersonal and communication skills.

• Excellent organisational and administration skills.

• Thrives in a fast-paced and agile environment.

• A proactive and flexible approach to work.

• Ability to liaise at an executive level and work under pressure.

• Proven experience in project management and the ability to lead and coordinate team tasks effectively.

About QBE

We can never really predict what’s around the corner, but at QBE we’re asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage. We’re an international insurer that’s building momentum towards realising our vision of becoming the most consistent and innovative risk partner.

And our people will be at the centre of our success. We’re proud to work together, and encourage each other enable resilience for our customers, our environment, our economies and our communities. With more than more than 13,000 people working across 27 countries, we’re big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate and kind.

We believe this is our moment – what if it was yours too? Your career at QBE — let’s make it happen!

Benefits

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:

• ‘Hybrid Working’ – a mix of working from home and in the office to enhance your work/life balance

• Our ‘Thriving at our Best’ wellbeing program, including free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice

• 18 weeks’ gender-equal flexible leave for all new parents, including paid super

• The ability to maximise retirement savings through voluntary super contributions and company matching

• Income protection insurance & reimbursed Death and Total Permanent Disability insurance premiums

• Additional leave and support through QBE’s Family Domestic Violence First Responder Network

• Discounts on insurance products, car hire, hotels, goods and services including benefits through our various sports and arts sponsorship partners

Rewards & Recognition

We value our employee’s experience with us and are proud to have been recognised for the following awards:

• 2021 LinkedIn Top Employer & HRD Employer of Choice

• 2020 Best Workplace Diversity & Inclusion and Excellence Award for Best Health & Wellbeing at the Australian HR Awards

• Platinum employer on the Australian Workplace Equality Index (AWEI) – the definitive national benchmark on LGBTQI+ workplace inclusion

• Ranked 3rd place in the AAGE Top Graduate Employers 2024 for medium sized program as voted by graduates

• Top 20 Workplaces for Dads in 2019 and 2020 (HBF Direct Advice for Dads)

• Family First accredited employer since 2021

Apply now

APPLY NOW and let’s make it happen! 

Click APPLY to submit your application. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment.

QBE recognise the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with access requirements, alternative work arrangements or you would like to connect with one of our networks please contact us at [email protected]

Skills:

Adaptability, Analytical Thinking, Business Management, Calendar Management, Critical Thinking, Detail-Oriented, Financial Management, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Office Management, Prioritization, Risk Management, Stakeholder Management

Application Close Date: 28/04/2025 11:59 PM

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.