Executive Assistant

At Prospa, we exist to unleash the potential of small business. We are building the future of small business and simplifying cashflow by building a leading platform that helps customers make payments, fund growth and reduce admin. Join us!

Are you an action-oriented Executive Assistant who thrives on getting things done and staying two
steps ahead? We’re looking for someone who loves a fast-paced, collaborative environment and can
seamlessly manage complex diaries, coordinate travel, and deliver flawless events.

This role provides support to our CEO, Chief People Officer, and Chief Strategy & Commercial Officer,
and will also lead one Admin Support team member, ensuring priorities are clear and the broader
admin function runs smoothly.

• Provide day-to-day support to three executives, including calendar management and
  scheduling, inbox/follow-up, monitor and triage inboxes, draft key responses, and track action
  items.
• Provide support and coordination for the weekly Executive meeting. Includes preparing and
  distributing agendas, coordinating guest presenters, capturing accurate minutes and action
  items, and ensuring timely follow-up on all decisions and next steps.
• Plan and coordinate executive workshops, team conferences, offsites, and other key
  leadership activities throughout the year, from scheduling and agenda preparation to on-the day logistics and follow-up.
• Work with our external consultant to coordinate monthly Board meetings the annual AGM,
  and other board related meetings acting as the link between internal teams and the
  consultant.
• Coordinate domestic and international travel for executives and their teams, with detailed,
  seamless itineraries.
• Manage expenses and supplier invoices using Concur.
• Build strong, positive relationships with internal and external stakeholders, including Board
  members.
• Prepare and handle sensitive documents with absolute discretion and accuracy.
• Provide ad-hoc administrative and occasional personal support to executives.
• Support the Workplace Experience team with company events and employee engagement
  activities.
• Act as backup for the Workplace Experience Lead, covering facilities management and
  reception as needed.
• Coach and guide the Administrative Support team member, setting priorities and supporting
  their growth.

• Proven track record supporting multiple executives or senior leaders in fast-paced
  environments.
• Execution powerhouse – plans, prioritises, and delivers while staying calm and composed
  under pressure.
• Forward-thinking and proactive, anticipating needs, spotting risks, and seizing opportunities
  well ahead of time.
• Detail-driven and self-sufficient, combining initiative with flawless follow-through.
• Clear, confident communicator with exceptional written and verbal skills and a strong oneteam mindset.
• Tech-savvy, with advanced Microsoft Word, Excel, and PowerPoint skills, plus experience in
  Concur or similar expense systems.
• Always maintain confidentiality and discretion.
• Hands-on and versatile, ready to roll up sleeves for workplace events, facilities, or anything
  beyond a typical EA remit.

As a busy grow getter, our benefits are here to help you be unstoppable in your mission. Whether it's a lofty career goal, investing in your family, saving the planet or simply feeling fulfilled:

• Growth: There's something for everyone including learning days, a learning allowance, leadership programs, CliftonStrengths workshops, digital learning, and biannual companywide learning weeks.
• Wellbeing: Think fitness initiatives, seasonal programs (including flu shots, massages, skin checks, wellness classes), additional "Me Days" and access to holistic EAP coaching.
• Lifestyle: Find your fit with flexible working options, top notch office facilities and diverse remote/ travel work options. You can also purchase additional leave and take up to 18 weeks paid parental leave.
• Impact: Join a business that cares and is recertified as carbon neutral. And you can tap into volunteer days, our partnership with Kiva and join a range of employee resource groups.

We're proud to be a certified Great Place to Work and recognised as a Best Workplace for Women, Best Workplace in Technology, and Best Workplace in Australia. We embrace diversity in people and ideas, fostering a collaborative, inclusive, and respectful environment where we celebrate who you naturally are.

Don't just take our word for it, check out Prospa’s culture code to see it for yourself.