Executive Assistant

• Location: Sydney 

• Type: Permanent, full time 

• Hybrid role, Happy to talk flexible working 

• Click here to discover what it's like to be a part of QBE Group  

The opportunity:

We’re seeking an exceptional Executive Assistant to partner closely with our Chief People Strategy & Operations Officer and Group Head of Performance and Reward in a true right‑hand role. Operating at pace and with high trust, you’ll support complex, sensitive and high‑visibility agendas at the heart of the organisation.

You’ll bring calm, clarity and commercial judgement to a fast‑moving environment—anticipating priorities, managing competing demands and ensuring the executives are always positioned to operate at their best. This is a unique opportunity to work at the centre of a global People function and make a meaningful impact across the business.

About QBE   

• At QBE, we get to the heart of what matters for our customers. And we do it all with a human touch.   

• We’re an international insurer with more than 13,000 people working across 26 countries – which means we’re big enough for your ambitions, yet small enough for you to make a real impact. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner. 

• What if you could have a positive impact – at work and in the world? As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind. 

Your new role

You’ll manage a broad range of deliverables and relationships, acting as a trusted partner and a central point of connection across the Group People team and wider organisation.

What you’ll do

• Proactively manage complex executive diaries, inbox, travel, expenses and logistics across time zones

• Anticipating deliverables and ensuring leaders are fully prepared to meet commitments with confidence

• Navigating multiple time zones, stakeholders and divisions with professionalism and sound judgement

• Acting as a key point of contact for team processes, onboarding and induction support

• Establish strong cadence across leadership forums, meetings and follow‑ups

• Drive continuous improvement in ways of working, processes and administrative efficiency

What you bring

At the core of this role is the ability to foster trust through reliability, attention to detail and strong relationships . You’re a proactive partner who thrives on making an executive effective and brings confidence, judgement and a strong detail orientation to everything you do.

You’ll also have:

• Proven experience supporting a senior executives in a fast‑paced, complex environment

• Strong judgement and confidence to operate autonomously and with discretion

• Exceptional organisation, attention to detail and written communication skills

• High emotional intelligence with a proactive, solutions‑focused mindset

• Tech‑savvy approach to improving workflows and productivity

• Absolute integrity and comfort handling sensitive people and business matters

Benefits   

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from: 

• ‘Hybrid Working’ – a mix of working from home and in the office to enhance your work/life balance 

• Free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice 

• 18 weeks’ gender-equal flexible leave for all new parents, including paid super 

To learn more about benefits of working with us, click here. 

Awards & Recognition  

We value our employee’s experience with us and are proud to have been recognised for the following awards: 

• 2025 Winner of Excellence in Diversity, Equity & Inclusion Award at the Insurance Business Australia Awards for our Respect@QBE program 

• 2023 Most Inclusive Workplace at the Australian HR Institute (AHRI) Awards 

• Ranked in the top ten in the AAGE Top Graduate Employers 2025 for medium sized program as voted by graduates 

To learn more about our achievements, click here. 

How to Apply  

If you’re looking for a career that combines your expertise and your empathy, click Apply today. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment. 

Your career. At the heart of it.  

QBE recognises the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with access requirements, alternative work arrangements or you would like to connect with one of our networks please contact us at [email protected]. 

Skills:

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.