The Executive Assistant will manage calendars, assist with correspondence and reports, maintain filing systems, and support the recruitment team with administrative tasks, all while ensuring professionalism and confidentiality.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- 2+ years’ experience as an Executive Assistant, Administrative Assistant, or Operations Coordinator (preferably within a recruitment or professional services environment).
- Excellent written and verbal communication skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite.
- Experience using recruitment CRMs/ATS (e.g., Zoho Recruit, Bullhorn, JobAdder, or similar) is an advantage.
- Proactive, professional, and motivated, with a positive attitude and strong sense of initiative.
Core responsibilities:
- Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Prepare correspondence, presentations, and reports as directed by management.
- Maintain organised filing systems (digital and physical) for company and client records.
- Handle confidential information with discretion and professionalism.
- Assist in tracking action items, follow-ups, and project deliverables.
- Prepare candidate documentation, interview schedules, and onboarding packs.
- Support the recruitment team with updating and maintaining CRM/ATS systems.
- Assist in compiling job descriptions, contracts, and offer letters.
- Manage general administrative functions such as record keeping, travel bookings, expense tracking, and invoice preparation.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
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