Ramsay provides high quality healthcare to millions of people each year through a network of hospitals, clinics and services in Australia, Europe and the United Kingdom.
Southern Highlands Private Hospital is now hiring!
Job Description
Executive Assistant | Temporary Maternity Relief ~ 0.5 FTE
An exciting opportunity exists for an Executive Assistant to support the Executive Team at Southern Highlands Private Hospital.
This position will provide high level administrative and secretarial support to ensure that the Hospital’s goals and objective are met.
We are looking for a high performing Executive Assistant who is outcome driven and ability to deliver quality administrative outputs in a fast-paced environment.
This role would suit an experienced Executive Assistant who is highly organised, with excellent stakeholder management skills.
The ability to manage a varied workload with a strong responsiveness and attention to detail will see you succeed in this role.
About the role
As part of the responsibilities of this position, Executive Assistant will manage the following:
- Staff and VMO Communications (that originate from the office of the CEO)
- Responsible for the scheduling, development of agendas and minutes for Committees
- CEO diary management
- Responsible for organising staff and key stakeholder events and programs
The successful applicant will be responsible for providing confidential and efficient coordination of administration services to ensure the flow of information to and from the office of the relevant Executive members. Other key tasks within this position will include:
- Demonstrate the ability to prioritise workload so that tasks are completed effectively to a high standard safely and in a timely manner
- Effective management of incoming and outgoing calls relating to the Executive Team and the Hospital
- Effectively and efficiently liaise with all levels of staff, Medical Practitioners and various other organisations
- Effectively and efficiently liaise with all levels of staff and various other organisations
- Management and coordination of Doctor rosters
- Prepare agendas and accurately maintain minutes and records for all events and scheduled meetings
- Management of the diary and schedules of the Executive members
- Prepare, format and deliver documents to the appropriate parties as directed
- Plan and coordinate functions and special projects as required
This position will be a full-time permanent position reporting directly to the Chief Executive Officer whilst also taking direction from each Executive member.
About you
To succeed in this role, you will have a professional and proactive approach and a commitment to ensuring the Administrative function of the Executive Office is effective and efficient.
We are looking for a candidate that has the following skills and experience:
- Healthcare or Medical experience essential
- Extremely organised and ability to coordinate processes and efficiencies within the Executive Office
- Exceptional IT skills
- High attention to detail
- Advanced written and verbal communication skills
- High level of emotional intelligence
- Ability to work under pressure with high prioritisation skills
- Ability to maintain confidentiality on all issues relating to the Hospital, customers and colleagues
- Good at 'managing up' and strong influencing skills
- Well-presented and reliable
- Flexibility to meet the demands of the Hospitals
- Ability to work autonomously
- Collaborative and positive team member
What’s in it for You:
At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including:
- Grow your career with recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy
- Save more every day with Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more
- Enjoy peace of mind with lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts
- Find balance through flexible rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7
- Increase your take-home pay through salary packaging and novated leasing, plus discounts on leisure travel, gyms and lifestyle services.
Why Join Ramsay:
At Ramsay Health Care, “people caring for people” is at the heart of everything we do. We are:
- Australia’s largest private hospital operator, with over 74 sites and 35,000 staff
- A values-led workplace where you’ll be supported personally and professionally
- A place with flexible, permanent and career-growth opportunities nationwide.
Additional Information
- Must provide or complete a National Police Check conducted within the previous 12 months.
- According to the role, Ramsay may require a Working-With-Children Check and proof of immunisation against infectious diseases. (*remove WWCC if this is a QLD APHRA job*)
Apply:
All applications must be lodged online.
Applications close: 9 July 2026
Reference number: JR113520
Additional Information
Please Note:
Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com.au.
Applications made by recruitment agencies will not be considered.
