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Provide administrative and process support across the Legal Department: manage workflow, respond to subpoenas and discovery, maintain databases and ELM reports, assist corporate entity compliance, prepare reports and presentations, and conduct basic legal fact-finding and research.
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Position Purpose:The Legal Coordinator provides excellent customer service, administrative support, and process coordination throughout the Legal Department. The Legal Coordinator will assist on legal functions by managing end-to-end workflow processes, maintaining databases, conducting legal fact finding and research, as well as providing support to the business through various administrative duties. Legal Coordinators have exceptional organizational skills and a keen ability to prioritize work with little supervision to meet tight deadlines. They also possess good communication skills (both written and verbal), knowledge of the principles of legal confidentiality and security, and an ability to be diplomatic and tactful.
Key Responsibilities:
- 25% Legal Process Support
- Responds to subpoenas & routine discovery requests
- Monitor & troubleshoot workflow processes
- Manage various procedures (e.g.liens, vendor setups, etc.)
- Process applications & notices of legal violations
- Intake legal documents to process proper departmental disbursement
- Assist with corporate entity compliance
- 25% Database Management
- Track compliance with Required fills in ELM tools
- Basic analysis and auditing of ELM reports and data fields
- Maintain and update documents and databases
- Support the creation of metrics reporting (ELM tools)
- Proficiency in accessing data through basic legal management software
- Gather information from legal and business databases to respond to inquiries
- 25% Operational Support
- Prepare and track reports and budgets
- Create and draft presentations and letters
- Coordinate with other functional groups on various tasks and projects
- Miscellaneous other administrative duties performed as needed
- 25% Legal Research
- Review documents, databases, and other sources to perform and present fact research
- Perform basic data analysis
- Deliver information to audience in an easy to understand manner
Direct Manager/Direct Reports:
- Reports to a Director.
Travel Requirements:
- Typically requires overnight travel less than 10% of the time.
Physical Requirements:
- Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
Working Conditions:
- Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Minimum Qualifications:
- Must be eighteen years of age or older.
- Must be legally permitted to work in the United States.
Preferred Qualifications:
- Legal research skills: beginning level of familiarity with legal resource materials and/or computer-assisted legal research programs; ability to carry out basic, routine, factual research
- Legal knowledge: Moderate level of familiarity with routine areas and functions of practice areas and legal system; ability to identify basic, relevant issues.
- Legal Experience/Education: Paralegal Degree or Certificate preferred
Minimum Education:
- The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
Preferred Education:
- No additional education
Minimum Years of Work Experience:
- 2
Preferred Years of Work Experience:
- No additional years of experience
Minimum Leadership Experience:
- None
Preferred Leadership Experience:
- None
Certifications:
- None
Competencies:
- Computer and technology skills: ability to use basic features of word processing, database, and spreadsheet programs to produce professional work products, access up-to-date information, communicate with others, and locate resources
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