Provides administrative, financial, operational, customer, travel, invoicing, contract, compliance, and accounts receivable support for DNV Maritime Australia. Coordinates security clearance applications and renewals, export control compliance, and regional naval activities across Australia and New Zealand. The role also supports office administration, events, project accounting, stakeholder coordination, quality management, and customer service.
DNV Maritime Australia is looking for an Administrator for a 12-month fixed-term role.
Roles And Responsibility
- Promote and support DNV’s objectives, vision and values.
- Undertake the responsibilities described in this job description as minimum expectations, while supporting additional business needs as required.
- Deliver key administrative, financial, and operational support activities, including project accounting, invoicing and revenue administration, office administration and travel support, customer and order coordination, events coordination, Commercial contract administration, compliance and internal controls, and Accounts Receivable support
- Support Naval Activities - Coordinate and monitor security clearance application and renewal processes for employees, contractors, and consultants. Liaise with internal security representatives, government agencies, and external service providers regarding clearance requirements and application status. Support administration of export control compliance processes for Defense and dual-use technologies, information, and services. Support coordination of regional naval activities across Australia and New Zealand
- Provide support to other DNV stations as directed by Service Managers or Area Manager Maritime.
People and Professional Conduct
The Administrator should demonstrate professionalism, personal accountability and collaboration by:
- Taking responsibility for own professional development and seeking support when required.
- Contributing to a positive, cooperative and respectful working environment.
- Assessing own competence against assigned tasks and seeking guidance from the line manager where necessary.
Quality, Compliance and Safety
Take responsibility for the quality of own work.
- Plan, perform and report work in accordance with governing documents, procedures and line manager instructions.
- Identify opportunities for quality improvement and propose appropriate actions.
- Actively support implementation of the QMS.
- Comply with applicable DNV, customer, statutory, SHE and environmental management requirements.
Commercial and Customer Focus
- Perform work in a cost-effective manner that is beneficial to both customers and DNV, while maintaining required quality standards.
- Represent DNV positively to customers and the public.
- Liaise with Unit, Office and Service Managers to support consistent, coordinated and cost-effective customer service.
- Wellbeing: DNV understands the importance of physical and mental wellbeing and aligned with our value of caring for our people, we have a ‘Be Well’ program in place.
- Parental and long service leave: DNV has a generous parental leave and long service leave policy.
- Hybrid work: We offer a hybrid work model to foster our culture while providing you with working flexibility.
Social activities: To foster our culture, we enjoy regular social get togethers.
DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.
Minimum requirements
- Diploma or Degree in Business, Finance, Administration or similar.
- 3+ years administration or operations support experience.
- Strong stakeholder management skills.
- Australian work rights.
Competence advantage
- Knowledge of Defense Industry Security Program (DISP) requirements
- Maritime, engineering, technical services or professional services industry experience.
- Exposure to compliance, HSE and contract administration.
- Experience with invoicing, AR and customer service.
Advanced Microsoft Excel skills.
Security and compliance with statutory requirements in the countries in which we operate is essential for DNV. Background checks will be conducted on all final candidates as part of the offer process, in accordance with applicable country-specific laws and practices.
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